Operations Officer

Outdesk.; Philippines; Remote; PHP 480,000 - 600,000; Full time

Benefits offered by this job

Paid Leave

13th Month Pay

SSS

Philhealth

Pag-Ibig

BIR

HMO

Job summary

Outdesk. is seeking a proactive Operations Officer to manage end-to-end operational systems, corporate functions, and financial oversight from a remote setting. The role supports project delivery within Australian business hours while ensuring compliance and streamlined workflows.

The ideal candidate has strong experience in operations, contracts, financial acquittals, HR support, and policy governance, backed by excellent Excel skills and attention to detail.

Qualifications

• Demonstrated experience managing day-to-day operations, financial monitoring, and budget management within a small to medium-sized organisation.
• Strong background in managing contracts, procurement, and financial acquittals for government or publicly funded projects.
• Proven capability in supporting HR operations, recruitment, contract administration, and policy compliance.
• Solid familiarity with compliance, accountability, and reporting frameworks typical of public funding environments.
• Advanced proficiency in Microsoft Excel for financial tracking and reporting.

Responsibilities

• Operations Management: Execute and refine day-to-day operational systems, internal policies, and workflows to support organisational sustainability and efficiency.
• Financial Planning & Budgeting: Develop and maintain comprehensive organisational and project budgets, monitoring expenditure to maintain strong financial health.
• Financial Reporting & Acquittals: Analyse financial reports, compile detailed grant and project acquittals, and support cost structure optimisation.
• Transactional Finance & Payroll: Manage invoices, payments, expense records, and time-tracking data while liaising directly with external accounting partners on payroll and ledger transactions.
• Contract Administration: Draft, administer, and manage contracts for staff, consultants, and projects in alignment with relevant legal and organisational frameworks.
• Recruitment & HR Support: Coordinate end-to-end recruitment processes, track staff project time, and support managers with performance management and learning initiatives.
• Compliance & Policy Governance: Review, update, and implement corporate policies against relevant legal standards, including leading internal staff compliance training sessions.
• Facilities & Asset Management: Manage lease documentation, insurance renewals, asset inventories, and general office procurement requirements.
• IT & Cyber Security Coordination: Oversee routine IT coordination and support cyber security awareness across the organisation.
• Project & Event Logistics: Support project managers with event organisation, travel logistics, and contract reviews to ensure seamless project delivery.

Skills

Ops management

Budgeting

Contract admin

HR support

Policy governance

Excel

Education

Bachelor’s Degree in Finance/Accounting/Business Administration/Public Administration

Tools

Xero

Harvest

Microsoft Office 365

Job description

Operations Officer

Company : Outdesk. Job Type : Full Time Remote / Work from Home

Job Description - Operations Officer

Job Brief

We are seeking a proactive and detail-oriented Operations Officer to manage end-to-end operational systems, corporate functions, and financial oversight for the organisation.

Operating as a central driver of organisational efficiency, this role plays a pivotal part in supporting project delivery on time and within budget while maintaining seamless corporate compliance. By streamlining internal workflows, managing financial planning and tracking, and supporting human resources and contract administration, the successful remote professional will help ensure business sustainability and empower the broader team to achieve its strategic goals.

Responsibilities

• Operations Management
• Execute and refine day-to-day operational systems, internal policies, and workflows to support organisational sustainability and efficiency.
• Financial Planning & Budgeting
• Develop and maintain comprehensive organisational and project budgets, monitoring expenditure to maintain strong financial health.
• Financial Reporting & Acquittals
• Analyse financial reports, compile detailed grant and project acquittals, and support cost structure optimisation.
• Transactional Finance & Payroll
• Manage invoices, payments, expense records, and time-tracking data while liaising directly with external accounting partners on payroll and ledger transactions.
• Contract Administration
• Draft, administer, and manage contracts for staff, consultants, and projects in alignment with relevant legal and organisational frameworks.
• Recruitment & HR Support
• Coordinate end-to-end recruitment processes, track staff project time, and support managers with performance management and learning initiatives.
• Compliance & Policy Governance
• Review, update, and implement corporate policies against relevant legal standards, including leading internal staff compliance training sessions.
• Facilities & Asset Management
• Manage lease documentation, insurance renewals, asset inventories, and general office procurement requirements.
• IT & Cyber Security Coordination
• Oversee routine IT coordination and support cyber security awareness across the organisation.
• Project & Event Logistics
• Support project managers with event organisation, travel logistics, and contract reviews to ensure seamless project delivery.

Requirements

• Demonstrated experience managing day-to-day operations, financial monitoring, and budget management within a small to medium-sized organisation.
• Strong background in managing contracts, procurement, and financial acquittals for government or publicly funded projects.
• Proven capability in supporting HR operations, recruitment, contract administration, and policy compliance.
• Solid familiarity with compliance, accountability, and reporting frameworks typical of public funding environments.
• Advanced proficiency in Microsoft Excel for financial tracking and reporting.
• High attention to detail combined with a practical and pragmatic problem-solving approach.
• Excellent written and verbal English communication skills to liaise effectively with leadership, staff, and external partners.
• Demonstrated competency and curiosity in leveraging AI tools to streamline operational workflows.

Software Proficiency

• Accounting software, such as Xero
• Time tracking software, such as Harvest
• Microsoft Office 365, including advanced Excel, Word, and Teams
• AI operations and productivity tools

Education

• Bachelor’s Degree in Finance, Accounting, Business Administration, Public Administration, or a related field.

Personal Attributes

• Passionate about efficiency, continuous improvement, and discovering smarter ways of working.
• Highly collaborative, with the ability to balance strategic thinking alongside hands-on task execution.
• Grounded, direct, and inclusive communicator who thrives in values-driven environments.
• Self-motivated remote professional who can manage strict deadlines independently.

Time Zone: Australian Business Hours

Applicant Location: Must be located in the Philippines

About Outdesk

At Outdesk, our mission is to bridge the gap between exceptional talent in the Philippines and the dynamic business needs of our clients in Australia. We are committed to delivering bespoke recruitment and comprehensive employment solutions that foster long-term success for both our clients and staff.

Employee Benefits

• Paid Leave
• 13th Month Pay
• SSS
• Philhealth
• Pag-Ibig
• BIR
• HMO

About the Company

Outdesk.

Outsource Philippines has been providing world-class outsourcing services to Australian businesses since 2017.