Finance Assistant

Integrated OS; Philippines; On-site; PHP 300,000 - 420,000; Full time

Benefits offered by this job

Competitive Salary

Career Growth

Work-Life Balance

Collaborative Environment

Job summary

Integrated OS in the Philippines is seeking a Finance Assistant to join our offshore finance team. You will support monthly management accounts, handle accounts payable and accounts receivable, and assist the Financial Controller in maintaining accurate financial records.

The role requires 3+ years in finance, a Bachelor of Commerce or similar, strong English communication, experience with ERP systems (MS Dynamics 365 Business Central preferable), and the ability to work NZ/Australia-facing

Qualifications

• Bachelor-level accounting qualification or diploma.
• Minimum 3 years' experience as a finance assistant or similar.
• Working knowledge of accounting standards and ERP systems.
• Experience preparing management accounts and balance sheet reconciliations.
• Strong written and oral English communication.

Responsibilities

• Prepare monthly management accounts, balance sheet reconciliations and schedules.
• Process accounts payable and accounts receivable; perform data entry and matching.
• Assist with budgets, forecasts and year-end data.
• Maintain accurate accounting records and reporting; ensure compliance.
• Reconcile bank statements and maintain general ledger entries.

Skills

English communication

ERP software

Financial reporting

Intercompany reconciliations

NZ/Australia clients

Education

Bachelor of Commerce or equivalent

Tools

Microsoft Dynamics 365 Business Central

Job description

Unleash Your Talents with Us!

Hi there, our future Finance Assistant! Happy to see YOU here.

Here at Integrated OS, you'll be part of a team of passionate individuals who are committed to delivering exceptional offshoring services. Bringing in an array of skills and talents from different areas of business from Finance, Human Resources, Information Technology, Customer Service, and Marketing to Sales and Operations.

From humble beginnings, we have built our company from our first team member onwards. Initially, we were lending support to an Australian print manufacturer - The Lamson Group.

Since then, we have continued to uphold our core values and culture and developed a deeper understanding of how people need help to succeed in their goals. And YOU might be a part of this amazing growth as our team keeps growing above all expectations!

What you'll do:

To provide accurateand timely accounting support to Windsor Architectural Hardware (WAH),including the preparation of monthly management accounts, accounts payable andreceivable processing, bank reconciliations and monthly work papers. The rolesupports the Financial Controller in maintaining accurate financial records,reporting and compliance. The scope of the role is expected to expand overtime, with the possibility of assuming full responsibility for accountspayable.

Key responsibilities for this role include:

• Management Accounts andReporting
  • Prepare monthly work papers,balance sheet reconciliations and supporting schedules.
  • Monitor income andexpenditure against budget and flag variances to the FinancialController.
  • Assist with preparation ofdata for budgets, forecasts and year-end.
  • Ensure all financialadministration, accounting processes and reporting are completedaccurately and on time.
• Accounts Payable
  • Day-to-day processing andreconciliation of suppliertransactions.
  • Process supplier invoicesaccurately and in a timely manner.
  • Reconcile supplierstatements and resolve discrepancies.
  • Prepare payment runs forreview and approval by the Financial Controller.
  • Maintain accurate supplierrecords in the accounting system.
• Accounts Receivable andCredit Control
  • Day-to-day processing ofcustomer transactions and follow-up of outstanding debt.
  • Provide cover and overflowsupport to the Accounts Receivable Officer, including:
  • Process customer invoices,credit notes and statements on time.
  • Follow up outstanding debtsto support achievement of debtor days KPIs.
  • Process customer rebates andhead office allocations on a monthly basis.
  • Escalate problem accounts tothe Financial Controller.
• Bank, General Ledger andReconciliations
  • Assist the AccountsReceivable Officer with daily, weekly and monthly bank reconciliations,and provide cover when required.
  • Maintain the general ledger,including chart of accounts updates and general journal entries.
  • Complete inter-company andbalance sheet account reconciliations.
  • Identify errors in financialdata and rectify them or expedite as appropriate.
• Compliance
  • Assist with compliance withInland Revenue requirements, including GST and FBT data preparation.
  • Maintain accurate records tosupport compliance and statutory reporting.
  • Apply company financial policies and procedures consistently.
• Foreign Exchange
  • Accurate recording of FXtransactions in the accountingsystem.
  • Other tasks as reasonablyrequired.

Successful candidate must have:

• Tertiary or professionalaccounting qualification (Bachelor of Commerce, equivalent degree, orrecognised accounting diploma).
• Minimum 3 years' experienceas a finance assistant or in a similar accounting role.
• Working knowledge ofaccounting and ERP software.
• Working knowledge of relevantaccounting standards and tax requirements.
• Experience preparingmanagement accounts, work papers and balance sheet reconciliations.
• Strong written and oralEnglish communication skills.
• Able to work hours providingsubstantial overlap with New Zealand business hours, including additionalavailability during the month-end close.
• Experience working with NewZealand or Australian businesses.
• Experience with MicrosoftDynamics 365 Business Central or a comparable ERP.
• Experience in importing,wholesale or retail industries.

Work Arrangements:

• Schedule: 6:00 AM - 3:00 PM PHT
• Work Setup: Work-Onsite Setup
• Office Location: Parkway Corporate Center, Alabang, Muntinlupa City

What's in it for YOU?

At Integrated OS, we create career opportunities where you can thrive, grow, and make an impact.

• Competitive Salary & Benefits: Be rewarded for your expertise and dedication.
• Career Growth & Development: Work alongside international clients and gain valuable experience.
• Work-Life Balance: Our innovative activities, open communication channels, and commitment to inclusivity make every day exciting and rewarding!
• Collaborative & Supportive Environment: Be part of a passionate team that values innovation and teamwork.