Operations & Finance Admin Coordinator

Reeracoen Recruitment; Bangsar; On-site; PHP 464,000 - 618,000; Full time

Job summary

Jora Malaysia is seeking an organized administrator/finance assistant to handle general office duties, records management, executive support, and cross-functional coordination. The role includes basic accounting responsibilities, reporting, and compliance tasks to assist regional operations.

The candidate will work closely with executives, manage calendars, coordinate travel, prepare invoices, and handle supplier payments while ensuring confidentiality and accuracy in records.

Responsibilities

• Perform general office administration, coordination, HR, secretarial and operational support tasks.
• Organize and maintain digital and physical records with confidentiality.
• Provide admin and secretarial support to Executive Partners, including calendar management, meeting coordination, travel arrangements, and expense claims.
• Facilitate communication with regional offices, clients, vendors and suppliers.
• Manage full accounting processes: journal entries, AR/AP, GL, cash flow, reconciliations, P&L, and balance sheet.
• Prepare monthly management reports and ensure timely, accurate filings.
• Complete bi-monthly SST submissions in accordance with regulations.
• Process invoices, monitor debtor and creditor aging, and coordinate collections.
• Prepare and process supplier payments.
• Prepare audit schedules and liaise with external auditors.
• Support outsourcing assignments and other duties as delegated by management.

Job description

Jora Malaysia is seeking an organized administrator/finance assistant to handle general office duties, records management, executive support, and cross-functional coordination. The role includes basic accounting responsibilities, reporting, and compliance tasks to assist regional operations.

The candidate will work closely with executives, manage calendars, coordinate travel, prepare invoices, and handle supplier payments while ensuring confidentiality and accuracy in records.