Operations Coordinator / Dispatcher

AmSpec Testing Services Pte. Ltd.; Parañaque; On-site; PHP 320,000 - 520,000; Full time

Job summary

AmSpec Testing Services Pte. Ltd. in the Philippines is seeking an organized Operations Coordinator / Dispatcher to support our global Marine Assurance & Vetting division.

You will oversee inspector dispatching, client communications, onboarding, and job tracking to ensure timely invoicing and smooth operations. The role requires strong English communication, proficiency in Microsoft Office (Excel and PowerPoint), and the ability to manage multiple global workflows with meticulous attention to

Qualifications

• Excellent verbal and written English communication.
• Proficient in Microsoft Excel for data tracking.
• Strong multitasking and time management for global workflows.

Responsibilities

• Global Inspector Dispatch & Coordination: Manage, schedule, and dispatch accredited inspectors for vessel assignments across global locations.
• Job Tracking & Invoicing Support: Maintain and update operational tracking logs to ensure accurate, timely handoffs to the AmSpec invoicing team.
• Inspector Onboarding & Training: Facilitate the onboarding process for new inspectors and coordinate their required training setups.
• Client & Team Communication: Serve as a reliable point of contact for routine client updates and collaborate closely with internal AmSpec onboarding and finance teams.

Skills

English communication

Organizational skills

Tools

Microsoft Excel

PowerPoint

Job description

Job Summary: We are seeking an organized and proactive Operations Coordinator / Dispatcher to support our global Marine Assurance & Vetting division. This role is responsible for overseeing global inspector dispatching, client communications, inspector onboarding, and job tracking to ensure seamless operational execution and timely invoicing.

Core Responsibilities

• Global Inspector Dispatch & Coordination: Manage, schedule, and dispatch accredited inspectors for vessel assignments across global locations.
• Job Tracking & Invoicing Support: Maintain and update operational tracking logs to ensure accurate, timely handoffs to the AmSpec invoicing team.
• Inspector Onboarding & Training: Facilitate the onboarding process for new inspectors and coordinate their required training setups.
• Client & Team Communication: Serve as a reliable point of contact for routine client updates and collaborate closely with internal AmSpec onboarding and finance teams.

Qualifications & Key Skills

• Communication: Excellent verbal and written English communication skills.
• Technical Proficiency: Proficient in Microsoft Office, with strong skills in Excel (data tracking/management) and PowerPoint (presentations).
• Organizational Skills: Exceptional attention to detail with the ability to multitask and manage time-sensitive global workflows independently.