Operations Associate - Registration

Filinvest Land Inc.; Mandaluyong; On-site; PHP 234,000 - 357,000; Full time

Job summary

Filinvest Land Inc. is seeking an organized administrative assistant to manage document preparation, filing, and reporting within the Registration Department.

The role involves endorsing filings to BIR, Registry of Deeds, and Assessor's Office, monitoring title releases, and coordinating with service providers to meet department targets.

Qualifications

• Prepare documents/folders based on approved checklist
• Endorse filings to BIR/Registry of Deeds/Assessor's Office
• Monitor release of Certificate Authorizing Registration, Transfer Certificate of Title and Tax Declaration
• Performs other administrative/clerical tasks as assigned by Team Lead

Responsibilities

• Prepare documents/folders (based on the approved checklist of documentary requirements), ensures the accuracy of dockets, endorses dockets for Bureau of Internal Revenue/Registry of Deeds/Assessor's Office filing and liaises with representative of service provider, monitors the release of Certificate Authorizing Registration, Transfer Certificate of Title and Tax Declaration.
• Qualifies accounts for Real Property Tax (RPT), requests for payments, endorses accounts for payments and liaises with representative of service provider, encodes the RPT receipts in the system, prepares the receipts for liquidation.
• Qualifies accounts for Creditable Withholding Tax (CWT), requests for payments, endorses accounts for payments and consults with representatives of service providers, encodes the RPT receipts in the system, prepares the receipts for liquidation.
• Qualifies accounts for Documentary Stamp Tax (DST), requests for payments, endorses accounts for payments and liaises with representative of service provider, encode the RPT receipts in the system, prepares the receipts for liquidation.
• Performs other administrative/clerical tasks being assigned by Team Lead from time to time.
• Sends daily productivity report to team leader at the end of the day.
• Works closely with Registration Team Lead to ensure the Department's targets are met, learn new processes/policies, and technology/system.
• Regularly gives feedback to team leader with regards to the process, issues and concerns encountered.

Job description

• Prepare documents/folders (based on the approved checklist of documentary requirements), ensures the accuracy of dockets, endorses dockets for Bureau of Internal Revenue/Registry of Deeds/Assessor's Office filing and liaises with representative of service provider, monitors the release of Certificate Authorizing Registration, Transfer Certificate of Title and Tax Declaration.
• Qualifies accounts for Real Property Tax (RPT), requests for payments, endorses accounts for payments and liaises with representative of service provider, encodes the RPT receipts in the system, prepares the receipts for liquidation.
• Qualifies accounts for Creditable Withholding Tax (CWT), requests for payments, endorses accounts for payments and consults with representatives of service providers, encodes the RPT receipts in the system, prepares the receipts for liquidation.
• Qualifies accounts for Documentary Stamp Tax (DST), requests for payments, endorses accounts for payments and liaises with representative of service provider, encode the RPT receipts in the system, prepares the receipts for liquidation.
• Performs other administrative/clerical tasks being assigned by Team Lead from time to time.
• Sends daily productivity report to team leader at the end of the day.
• Works closely with Registration Team Lead to ensure the Department's targets are met, learn new processes/policies, and technology/system.
• Regularly gives feedback to team leader with regards to the process, issues and concerns encountered.