Operations Assistant — Project Administration & Reporting

Asian Development Bank; Philippines; On-site; PHP 700,000 - 1,000,000; Full time

Benefits offered by this job

Medical and health benefits

Paid leave

Life and other insurance plans

Job summary

Asian Development Bank in the Philippines seeks an Operations Assistant to provide operational support, coordinating activities for the division and assisting with project administration and data management. Key duties include maintaining trackers, preparing XARRs, ensuring template compliance, and supporting mission planning and stakeholder coordination.

The role requires a Bachelor’s degree, 5+ years of experience, and strong English communication.

Qualifications

• Bachelor's degree in business administration or a relevant discipline.
• At least 5 years of relevant professional experience.
• Ability to interact in a professional manner with ADB team members.
• Strong interpersonal skills; ability to develop relationship internally and externally in a multilateral environment.
• Ability to collaborate with teams as a constructive team member.
• Strong oral and written communication skills in English.
• Planning, coordination and time management skills.
• Proficient in Outlook, Word, Excel, and PowerPoint, SharePoint.
• Familiarity in videoconferencing tools (MS Teams, Zoom, Webex).

Responsibilities

• Support and coordinate inputs from the portfolio team to PSPM's trackers related to waivers, amendments and consents (WAC) requests, extended annual review reports, portfolio supervision costs, change in scope and other trackers maintained by PSPM.
• Assist in preparing Extended Annual Review Reports (XARR), including gathering project data and milestone dates.
• Ensure compliance with the latest ADB template and Handbook of Style; coordinate interdepartmental comments and internal approvals.
• Assist in the process for suspension of certain reports post-XARR and draft memos.
• Assist in project administration by processing documents and monitoring timelines to meet deadlines; support disclosures.
• Initiate workflows in CreditLens, MAS, updating eOps, NSO CRM and PSPM Masterlist.
• Assist in handover process by tagging PSPM deal teams in IT systems and noting costs in trackers.
• Assist with consultant selections and contract variations in Consultant Management System.
• Plan project-related missions and coordinate with clients; prepare briefing notes and back-to-office reports.
• Contribute to SharePoint record/file system for easy retrieval; support governance data presentations.
• Support PSPM management in organizing events and governance forums.
• Ensure completeness of portfolio documents and compliance with ADB standards.
• Provide back-up support to other operations assistants and assist IDD-related work.

Skills

Interpersonal skills

Oral and written English

Planning & time management

Team collaboration

Professional conduct

MS Office proficiency

SharePoint familiarity

Video conferencing tools (MS Teams, Z

Education

Bachelor's degree in business administration

Tools

Outlook

Word

Excel

PowerPoint

SharePoint

MS Teams

Zoom

Webex

Job description

Asian Development Bank in the Philippines seeks an Operations Assistant to provide operational support, coordinating activities for the division and assisting with project administration and data management. Key duties include maintaining trackers, preparing XARRs, ensuring template compliance, and supporting mission planning and stakeholder coordination.

The role requires a Bachelor’s degree, 5+ years of experience, and strong English communication.