Operations Assistant: Portfolio & Project Support

Asian Development Bank (ADB); Manila; On-site; PHP 700,000 - 900,000; Full time

Benefits offered by this job

Retirement plan

Medical and health benefits

Paid leave (including parental)

Job summary

Asian Development Bank (ADB) invites applications for an Operations Assistant based in Manila. The role provides operational support, coordinating inputs for PSPM trackers and reports, and assisting in project administration across multiple internal systems.

The ideal candidate holds a bachelor's degree in business administration or related field, with 5+ years of relevant experience, strong English communication, and proficiency in Outlook, Word, Excel, PowerPoint, SharePoint, and video

Qualifications

• Bachelor's degree in business administration or a relevant discipline.
• At least 5 years of relevant professional experience.
• Ability to interact in a professional manner with ADB team members.
• Strong interpersonal and relationship-building skills in a multilateral environment.
• Ability to collaborate with teams as a constructive team member.
• Strong written and spoken English communication.

Responsibilities

• Coordinate inputs from the portfolio team to PSPM trackers and WAC requests.
• Assist in Extended Annual Review Reports (XARR) data gathering.
• Ensure compliance with ADB templates and styles; coordinate internal approvals.
• Assist in the suspension of certain reports post-XARR and memo preparation.
• Support project administration and timely processing of project documents.
• Initiate workflows in CreditLens, MAS, eOps, NSO CRM, and PSPM Masterlist.
• Assist handover tagging of PSPM deal teams in IT systems and trackers.
• Plan project-related missions and coordinate with clients and stakeholders.
• Contribute to SharePoint record/file systems for easy retrieval.
• Support data analysis and preparation of governance presentations.
• Assist PSPM management in organizing-wide activities and events.
• Ensure completeness of portfolio documents and compliance with ADB standards.
• Provide back-up support to other operations assistants as needed.
• Assist with IDD-related work on clients.

Skills

Interpersonal skills

English communication

Planning & time management

Professional demeanor

Education

Bachelor's degree in business administration or related discipline

5 years of relevant professional experience

Tools

Outlook

Word

Excel

PowerPoint

SharePoint

MS Teams

Zoom

Webex

Job description

Asian Development Bank (ADB) invites applications for an Operations Assistant based in Manila. The role provides operational support, coordinating inputs for PSPM trackers and reports, and assisting in project administration across multiple internal systems.

The ideal candidate holds a bachelor's degree in business administration or related field, with 5+ years of relevant experience, strong English communication, and proficiency in Outlook, Word, Excel, PowerPoint, SharePoint, and video