Operations and Accounting Coordinator

Hyre; Philippines; Remote; PHP 3,783,000 - 5,675,000; Full time

Benefits offered by this job

Remote work

Hyre Academy

Rate increases

Job summary

Hyre is seeking an Operations and Accounting Coordinator to oversee payroll, AR/AP, and job closing in a fully remote setting. The role focuses on accurate financial records, timely communication with customers and designers, and maintaining efficient administrative workflows.

You'll manage payroll processing, AR/AP, vendor interactions, and onboarding/offboarding in a remote environment, with CST business hours preference. Excellent written communication and detail orientation are essential.

Qualifications

• Experience in back-office administration or financial operations.
• Proficient in QuickBooks for accounting and payroll.
• Hands-on AR and AP experience and job closing procedures.
• Strong written communication and customer service via email.

Responsibilities

• Process and manage payroll accurately and on time.
• Maintain financial records and record transactions precisely.
• Manage AR including invoicing, payment tracking, follow-ups, and reconciliations.
• Manage AP including vendor invoices and payment scheduling.
• Handle end-to-end job closing procedures with proper documentation.
• Review jobs for financial accuracy and completeness.
• Communicate professionally with customers and interior designers via email.

Skills

Back-office administration

Accounting

Payroll

AR management

AP management

QuickBooks

SmartMoving

Google Sheets

Google Drive

Written comms

Remote work

Tools

QuickBooks

SmartMoving

Google Workspace

Job description

• Schedule: U.S. business hours (CST preferred).
• Location: 100% Remote.

About the Role

We are looking for a detail-oriented and highly organized Operations and Accounting Coordinator to manage essential financial and administrative operations for a growing moving and logistics business.

This role will oversee payroll processing, Accounts Receivable (AR), Accounts Payable (AP), and job closing procedures, ensuring financial records are accurate, transactions are properly documented, and operational workflows are completed efficiently.

Additionally, this person will handle professional, white-glove email communication with customers and interior designers regarding warehouse-related matters, providing clear, timely, and helpful responses.

This is a fully remote, email-focused position with no phone responsibilities.

Key Responsibilities

HR & Payroll Administration

• Process and manage payroll, ensuring accuracy and timely execution.
• Maintain financial records and accounting transactions.
• Manage Accounts Receivable (AR), including invoicing, payment tracking, follow-ups, and account reconciliation.
• Manage Accounts Payable (AP), including vendor invoices, payment scheduling, and expense tracking.
• Identify and resolve discrepancies in financial records and transactions.
• Maintain organized documentation and financial records
• Manage employee onboarding and offboarding through the company's HR system.
• Maintain employee records, offer letters, handbooks, and employment documentation.
• Coordinate background checks, MVR checks, and employment eligibility requirements.
• Administer benefits enrollment and deductions.
• Track attendance, PTO, commissions, bonuses, reimbursements, and payroll adjustments.
• Handle payroll corrections and employee payroll inquiries.
• Prepare and maintain employee separation documentation.

Job Closing & Administrative Operations

• Manage end-to-end job closing procedures, ensuring all required documentation, charges, payments, and records are completed.
• Review completed jobs to verify financial accuracy and operational completeness.
• Ensure all job-related information is properly recorded and organized.
• Coordinate with internal teams to resolve outstanding balances, missing documentation, or billing discrepancies.
• Coordinate vendor relationships, invoices, and payment documentation.
• Request and maintain COIs, W-9s, and vendor compliance documents.
• Coordinate banking and ACH updates with vendors and financial institutions.
• Track company purchases, supplies, equipment, and vendor expenses.

Customer & Designer Communication

• Manage email correspondence with customers and interior designers regarding warehouse operations.
• Provide professional, polished, and customer-oriented written communication.
• Handle warehouse-related inquiries, updates, coordination requests, and follow-ups.
• Maintain a high standard of customer service through clear, timely, and accurate email responses.
• Coordinate internally to ensure customer requests are addressed efficiently.

Required Qualifications

• Proven experience in back-office administration, accounting support, or financial operations.
• Hands-on experience using QuickBooks for both accounting and payroll processing.
• Practical experience managing Accounts Receivable (AR) and Accounts Payable (AP).
• Previous experience handling job closing procedures and financial reconciliation.
• Experience using SmartMoving.
• Proficiency in Google Workspace, particularly Google Drive and Google Sheets.
• Strong written communication skills with the ability to communicate professionally with customers and external stakeholders.
• Professional and customer-focused email etiquette.
• Clear verbal communication skills for internal collaboration.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities independently in a remote environment.

Preferred Qualifications(Bonus)

• Previous back-office experience within the moving, logistics, relocation, or warehousing industry.
• Familiarity with moving-industry workflows, job costing, and warehouse coordination.
• Experience working with interior designers or high-touch customer service environments.
• Work with international clients while maintaining your independent contractor status.
• Minimum 5 paid days off annually, plus US holidays.
• Free access to career growth learning modules through Hyre Academy.
• Scheduled rate increases based on applicable contract terms and performance.