Accounts Payable Specialist

OpsArmy; Valenzuela; A distancia; PHP 3.304.000 - 4.956.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Remote work

Descripción de la vacante

Ops Army is seeking an Accounts Payable Specialist with hands-on Bill.com and QuickBooks Online (QBO) experience to support US-based CPG and e-commerce vendors.

The role requires managing end-to-end AP processes, high invoice volumes, and timely payments in a fully remote setup. Strong English communication and the ability to work US business hours are essential for success.

Formación

• Experience in accounts payable processing and month-end closing.
• Strong attention to detail and accurate coding of invoices.
• Ability to work independently in a remote setup and meet deadlines.
• Excellent written and verbal English communication skills.
• Experience with US-based CPG/e-commerce vendors is a plus.

Responsabilidades

• Manage day-to-day accounts payable operations, including invoice processing and payment coordination.
• Use Bill.com to manage AP workflows and monitor payment statuses.
• Record AP transactions in QuickBooks Online (QBO) and maintain documentation.
• Reconcile vendor statements and investigate discrepancies.
• Support month-end closing and AP reconciliations for US-based clients.

Conocimientos

End-to-end AP

Attention to detail

English proficiency

Herramientas

Bill.com

QBO

Descripción del empleo

Accounts Payable Specialist – QBO, Bill.com & E-commerce/CPG

Position Type: Full-Time
Location: Remote
Schedule: Monday–Friday US Hrs

About the Role

We are looking for a detail-oriented and experienced Accounts Payable Specialist with hands-on experience in Bill.com, QuickBooks Online (QBO), Consumer Packaged Goods (CPG), and e-commerce accounting to join our team.

The ideal candidate will have a strong background in managing end-to-end accounts payable processes, processing high volumes of invoices, coordinating vendor payments, maintaining accurate financial records, and supporting reconciliations and month-end closing activities.

Hands-on experience with Bill.com is required. Candidates must also have experience using QuickBooks Online (QBO) or a comparable accounting platform, with a strong preference for those who have supported CPG and e-commerce businesses, particularly businesses operating in the US market.

This is an immediate hiring opportunity for someone who can work independently in a remote environment, manage competing priorities, maintain exceptional accuracy, and ensure timely and efficient AP operations.

Key Responsibilities

• Manage day-to-day accounts payable operations, including invoice processing, verification, coding, approval tracking, and payment coordination.


• Use Bill.com to manage AP workflows, process invoices, coordinate vendor payments, and monitor payment statuses.


• Use QuickBooks Online (QBO) to record AP transactions, maintain accurate financial records, and ensure proper documentation.


• Review invoices for accuracy, completeness, appropriate coding, and proper approval before processing.


• Process vendor payments and monitor payment deadlines to ensure timely and accurate disbursements.


• Reconcile vendor statements and AP balances, investigate discrepancies, and resolve billing or payment issues.


• Maintain organized and accurate records of invoices, payments, purchase orders, and vendor information.


• Communicate professionally with vendors and internal stakeholders regarding invoices, payment status, missing documentation, and account discrepancies.


• Support accounts payable activities for CPG and e-commerce businesses, including high-volume transactions and vendor invoices.


• Assist with month-end closing activities, AP reconciliations, and financial reporting.


• Identify discrepancies, investigate transaction issues, and implement appropriate resolutions.


• Ensure compliance with established accounting policies, internal controls, and AP procedures.


• Maintain efficient, accurate, and well-documented financial workflows in a remote work environment.

Requirements

• Proven experience in Accounts Payable or a similar accounting role.


• Required: Hands-on experience using Bill.com for invoice processing, payment coordination, or other AP workflows.


• Experience with QuickBooks Online (QBO) or comparable accounting software.


• Solid understanding of end-to-end AP processes, including invoice verification, transaction recording, vendor management, payment processing, and reconciliations.


• Relevant experience supporting CPG and/or e-commerce businesses, preferably with US-based companies or clients.


• Ability to handle high volumes of invoices and financial transactions while maintaining accuracy and meeting deadlines.


• Strong attention to detail when reviewing invoices, recording transactions, and reconciling accounts.


• Excellent organizational, analytical, and problem-solving skills.


• Strong written and verbal English communication skills.


• Ability to work independently, manage priorities, and meet deadlines in a fully remote environment.


• Availability to work US business hours, as required by the role.

Preferred Qualifications

• Direct experience managing accounts payable for US-based CPG, e-commerce, or Amazon-focused businesses.


• Experience using both Bill.com and QuickBooks Online (QBO) in a day-to-day accounting workflow.


• Experience processing high-volume invoices, vendor bills, purchase orders, and payment transactions.


• Familiarity with e-commerce accounting, inventory-related transactions, and vendor expense management.


• Experience with vendor statement reconciliations, discrepancy resolution, and month-end closing support.


• Familiarity with automated invoice processing, digital payment systems, and accounting workflow optimization.