Administrative & Accounting Operations Specialist

CEO Concierge Service Inc.; Taguig; Hybrid; PHP 276,000 - 413,000; Part time

Job summary

CEO Concierge Service Inc. is seeking an Administrative & Accounting Operations Specialist to support a US-based client with daily administrative, bookkeeping, and operational tasks.

This part-time, remote role offers growth to full-time and a path to become a trusted assistant within 120 days. The ideal candidate has strong QuickBooks Online experience, excellent communication skills, and the ability to work independently, anticipate client needs, and manage tasks efficiently from a home office

Qualifications

• Proven experience in administrative support, bookkeeping, accounting, or operations.
• Strong proficiency in QuickBooks Online (required).
• Knowledge of accounts payable, accounts receivable, invoicing, and expense reporting.
• Proficiency in Google Workspace, calendar management, and email management.
• Excellent written and spoken English communication skills.
• Strong organization, attention to detail, and problem-solving abilities.
• Ability to work independently, multitask, and meet deadlines.
• Comfortable supporting US-based clients remotely.

Responsibilities

• Manage calendars, appointments, email inboxes, and follow-up communications.
• Handle bookkeeping, accounts payable, accounts receivable, invoicing, and expense reporting using QuickBooks Online.
• Maintain accurate financial records, prepare documents, and organize digital files.
• Perform data entry, research, and general administrative support.
• Assist with project coordination, task tracking, and daily business operations.
• Create and improve workflows, processes, and administrative documentation.
• Utilize Google Workspace, Canva, GoHighLevel, ChatGPT, and Claude for daily tasks.
• Anticipate client needs, prioritize tasks, and complete assignments independently and on time.

Skills

Administrative support

Bookkeeping

Accounting

Operations

Tools

QuickBooks Online

Google Workspace

Canva

GoHighLevel

ChatGPT

Claude

Job description

Administrative & Accounting Operations Specialist

Part-Time | Remote | Opportunity to Grow to Full-Time

Functions: Administrative Support, Bookkeeping, Accounting, Operations Management, Executive Assistance

We are looking for a proactive and detail-oriented Administrative & Accounting Operations Specialist to support a US-based client with daily administrative, financial, and operational tasks. The ideal candidate has strong QuickBooks Online experience, excellent communication skills, and the ability to work independently, anticipate client needs, and manage tasks efficiently. The goal is to become a trusted assistant within 120 days and help save the client up to 20 hours per week.

Key Responsibilities

• Manage calendars, appointments, email inboxes, and follow-up communications.

• Handle bookkeeping, accounts payable, accounts receivable, invoicing, and expense reporting using QuickBooks Online.

• Maintain accurate financial records, prepare documents, and organize digital files.

• Perform data entry, research, and general administrative support.

• Assist with project coordination, task tracking, and daily business operations.

• Create and improve workflows, processes, and administrative documentation.

• Utilize Google Workspace, Canva, GoHighLevel, ChatGPT, and Claude for daily tasks.

• Anticipate client needs, prioritize tasks, and complete assignments independently and on time.

Qualifications

• Proven experience in administrative support, bookkeeping, accounting, or operations.

• Strong proficiency in QuickBooks Online (required).

• Knowledge of accounts payable, accounts receivable, invoicing, and expense reporting.

• Proficiency in Google Workspace, calendar management, and email management.

• Excellent written and spoken English communication skills.

• Strong organization, attention to detail, and problem-solving abilities.

• Ability to work independently, multitask, and meet deadlines.

• Comfortable supporting US-based clients remotely.

Nice to Have

• Experience with GoHighLevel, Canva, ChatGPT, and Claude.

• Background in project management or business operations.

• Experience supporting executives, entrepreneurs, or small business owners.

Key Competencies

• Proactive, reliable, and resourceful.

• Strong time management and organizational skills.

• Excellent communication and attention to detail.

• Independent decision-making and accountability.

• Ability to anticipate needs and adapt quickly.

• Professionalism and confidentiality when handling business information.