Operations Administrator | ONSITE (Quezon City/Cebu)

Sourcefit; Philippines; On-site; PHP 420,000 - 540,000; Full time

Job summary

Sourcefit is seeking an Operations Administrator to support the commercial flooring sales and estimating team. The role focuses on pricing, proposal development, and light estimating to ensure accurate bids for commercial projects.

On-site in Quezon City or Cebu, Monday–Friday, night shift PH time; the role requires organized, proactive communicator able to manage multiple priorities in a fast-paced environment.

Qualifications

• Experience in commercial flooring, construction, estimating, or related industry preferred.
• Familiarity with vendor pricing processes and bid support.
• Basic experience with Bluebeam or similar takeoff/estimating software.
• Strong organizational skills and attention to detail.
• Ability to manage multiple projects and deadlines simultaneously.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Strong written and verbal communication skills.

Responsibilities

• Reach out to vendors and distributors to obtain material pricing for commercial flooring projects supporting multiple Sales Executives.
• Build detailed project quotations based on client requirements and the structure outlined in Invitations to Bid (ITBs).
• Assist with proposal preparation, ensuring accuracy, completeness, and compliance with client specifications.
• Fill in as needed to complete rudimentary takeoffs for small projects using Bluebeam or other takeoff software.
• Maintain organized pricing records, project documentation, and correspondence.
• Collaborate with Sales, Estimating, and Operations teams to support project timelines and accuracy.

Skills

Organizational skills

Attention to detail

Communication skills

Multitasking

Time management

Vendor communication

Tools

Excel

Word

Outlook

Bluebeam

Takeoff software

Job description

Operations Administrator – Commercial Flooring

Position Overview

We are seeking a detail-oriented and highly organized Operations Admin to support our commercial flooring sales and estimating team. This role plays a key part in assisting with pricing, proposal development, and light estimating support to ensure accurate and competitive bids for commercial projects.

The ideal candidate is proactive, comfortable communicating with vendors and distributors, and able to manage multiple priorities in a fast-paced environment.

Work Set-up: On-Site (Quezon City/CEBU)

Work Schedule: Monday to Friday, 9 PM to 6 AM PH (8 AM to 5 PM EST)

Holiday: Following Select Philippine Holidays

Key Responsibilities

• Reach out to vendors and distributors to obtain material pricing for commercial flooring projects supporting multiple Sales Executives.
• Build detailed project quotations based on client requirements and the structure outlined in Invitations to Bid (ITBs).
• Assist with proposal preparation, ensuring accuracy, completeness, and compliance with client specifications.
• Fill in as needed to complete rudimentary takeoffs for small projects using Bluebeam or other takeoff software.
• Maintain organized pricing records, project documentation, and correspondence.
• Collaborate with Sales, Estimating, and Operations teams to support project timelines and accuracy.

Qualifications

• Prior experience in commercial flooring, construction, estimating, or a related industry preferred.
• Familiarity with vendor/distributor pricing processes and bid support.
• Basic experience with Bluebeam or similar takeoff/estimating software is a plus.
• Strong organizational skills and attention to detail.
• Ability to manage multiple projects and deadlines simultaneously.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Strong written and verbal communication skills.