Onsite Team Administrator — Cebu Business Management

Smartsourcing Inc.; Cebu City; On-site; PHP 335,000 - 502,000; Full time

Benefits offered by this job

Healthcare from Day 1

5-day Christmas Leave

Free lunch and barista coffee

Night shift differential

Job summary

Smartsourcing, based in Cebu City, is requesting a full-time onsite Team Administrator to support a busy Business Management team. You will drive onboarding/offboarding, maintain data accuracy across systems, and run recurring workflows for documents, billing, and client communications.

The role requires detail orientation, self-direction, and the ability to juggle priorities in a semi-structured environment. MS Office and familiarity with practice-management tools are preferred.

Qualifications

• 1+ year in an administrative role or related support position.
• Experience in professional services, accounting, or finance-advisory settings preferred.
• Strong written and verbal English with professional communication standards.

Responsibilities

• Client & Document Administration: manage, track, and sign documents; maintain professional communications.
• ATO Administration: manage documentation and updates in relevant systems; assist with reports.
• Data Integrity & System Administration: keep client records accurate; update registers and SharePoint.
• Billing & Payments: assist with month-end invoices; process expenses and recurring billing.
• Mail & General Support: route mail, respond to queries, support special projects.
• AI Readiness & Digital Enablement: maintain baseline AI literacy and support automation opportunities.

Skills

Attention to detail

Self-directed

English communication

MS Office proficiency

Education

Relevant admin qualification

Tools

Practice-management systems

Xero Tax exposure

SharePoint/CRM exposure

Job description

Smartsourcing, based in Cebu City, is requesting a full-time onsite Team Administrator to support a busy Business Management team. You will drive onboarding/offboarding, maintain data accuracy across systems, and run recurring workflows for documents, billing, and client communications.

The role requires detail orientation, self-direction, and the ability to juggle priorities in a semi-structured environment. MS Office and familiarity with practice-management tools are preferred.