Onsite Office Operations & Fleet Specialist

Otsuka-Solar Philippines Inc.; Santo Tomas; On-site; PHP 240,000 - 360,000; Full time

Job summary

Otsuka-Solar Philippines Inc. is hiring a General Administration Specialist to manage daily operations at our Sto. Tomas Batangas site. The role covers logistics, office administration, travel, fleet management, purchasing, and facilities coordination.

You will collaborate with multiple teams to ensure efficiency and compliance across administrative functions, supporting recruitment coordination and handling ad hoc tasks as needed.

Qualifications

• Bachelor's degree in any four-year course.
• At least two years of experience in a similar role.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Strong attention to detail with the ability to multitask across departments.
• Team player with excellent organizational and coordination skills.

Responsibilities

• Fleet Management – oversee vehicle registrations, preventive maintenance schedules, and repairs.
• Travel Coordination – manage travel arrangements between office locations.
• Facilities & Purchasing Management – coordinate with vendors for office maintenance and procurement needs.
• Office Administration – maintain and replenish office supplies, monitor payments for suppliers, and ensure rental/utility payments compliance.
• Security Management – monitor security concerns and coordinate with security personnel.
• General Reporting – prepare and present monthly administrative reports.
• Business Permits & Compliance – handle renewal of business permits and safekeeping of documents.
• HR Support – assist with recruitment coordination and employee concerns.
• Courier & Mail Handling – manage outgoing documents and reimbursement reports.
• Other Administrative Duties – support ad hoc tasks from management.

Skills

Attention to detail

Multitasking

Teamwork

Organizational skills

Education

Bachelor's degree in any four-year course

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Otsuka-Solar Philippines Inc. is hiring a General Administration Specialist to manage daily operations at our Sto. Tomas Batangas site. The role covers logistics, office administration, travel, fleet management, purchasing, and facilities coordination.

You will collaborate with multiple teams to ensure efficiency and compliance across administrative functions, supporting recruitment coordination and handling ad hoc tasks as needed.