Onsite Document Control & Admin Coordinator — Pampanga

Brainbox; Philippines; On-site; PHP 279,000 - 391,000; Full time

Benefits offered by this job

Attractive and competitive salary

Day shift

Tenure-based incentives

Paid time off

Unlimited cash incentives for hiredRef

HMO on day 1

Work-life balance with 37.5h week and

Job summary

Brainbox in the Philippines is seeking an Administration Assistant, Document Control to own the document register and formatting for a Swedish mining equipment client operating across Australia, Asia and Europe. You will keep manuals, quotations and customer material accurate, current and on brand, working directly with the business owner on live document jobs.

The role centers on document formatting and control, with quotation support, marketing assistance and general administration.

Qualifications

• 1–2 years or more in administration, document control or coordination.
• Advanced Word skills with styles, section breaks, headers/footers, automatic contents and tables.
• Experience converting PDF documents into editable Word files.
• Experience maintaining a document or revision register, including version numbers, status and approved versions.
• Proficient with PowerPoint, PDF editing tools, SharePoint and Microsoft 365.
• High attention to detail with accurate work on long/technical documents.
• Excellent written and spoken English.
• Responsive and reliable under short deadlines, able to turn urgent work around on the same day.
• Able to work independently and to clarify requirements with options and recommendations.

Responsibilities

• Format and rebuild long technical documents in Word using styles, section breaks, headers/footers, automatic contents and tables.
• Convert PDF manuals and supplier documents into editable Word files.
• Apply client brand and layout standards across manuals and documents.
• Check every document against the brief before release.
• Maintain the document and revision register, including version numbers and status.
• Manage document storage and access in SharePoint.
• Prepare and format quotations using client pricing and specifications.
• Prepare presentations and customer material in PowerPoint.
• Provide general administrative support to the business owner.
• Turn urgent requests around on the same day.

Skills

Word processing

PowerPoint

SharePoint

Microsoft 365

Attention to detail

English proficiency

Time management

Tools

Word

PDF editing tools

Adobe

Canva

Job description

Brainbox in the Philippines is seeking an Administration Assistant, Document Control to own the document register and formatting for a Swedish mining equipment client operating across Australia, Asia and Europe. You will keep manuals, quotations and customer material accurate, current and on brand, working directly with the business owner on live document jobs.

The role centers on document formatting and control, with quotation support, marketing assistance and general administration.