On-Site Front Desk & Office Operations Coordinator

Q2 HR Solutions; Philippines; On-site; PHP 240,000 - 320,000; Full time

Benefits offered by this job

HMO coverage

Life insurance

Convertible leaves

Job summary

Q2 HR Solutions is seeking a Facilities and Admin Assistant to support front desk and day-to-day office operations in a fast-paced corporate setting.

The ideal candidate will be highly organized, service-oriented, and capable of managing reception, calls, mail, and records with discretion. On-site work, HMO and life insurance benefits are included to support a professional workplace environment.

Qualifications

• Bachelor's degree in any related field (fresh graduates are welcome).
• Strong communication and interpersonal skills.
• Highly organized, detail-oriented, and proactive.
• Willing to work on-site.
• HMO coverage.
• Life insurance.
• Convertible leaves.

Responsibilities

• Welcome and assist clients, visitors, and employees in a professional and friendly manner.
• Manage incoming calls, inquiries, and office communications.
• Maintain a clean, organized reception and workplace environment.
• Manage meeting room bookings and ensure room readiness (AV setup, supplies, cleanliness).
• Handle incoming and outgoing mail, courier services, and document tracking.
• Maintain records, filing systems, and administrative documentation.
• Monitor office supplies and pantry items; ensure timely replenishment.
• Coordinate with vendors and procurement for supplies and services.
• Support administrative tasks such as filing, data entry, and report preparation.
• Assist in workplace coordination, logistics, and internal events.
• Ensure compliance with records management, confidentiality, and office protocols.

Skills

Communication

Organization

MS Office

Customer service

Discretion

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Q2 HR Solutions is seeking a Facilities and Admin Assistant to support front desk and day-to-day office operations in a fast-paced corporate setting.

The ideal candidate will be highly organized, service-oriented, and capable of managing reception, calls, mail, and records with discretion. On-site work, HMO and life insurance benefits are included to support a professional workplace environment.