Executive Assistant

IQ-EQ; Philippines; On-site; PHP 420,000 - 660,000; Full time

Benefits offered by this job

13th month pay

HMO coverage from Day 1

Life and accident insurance

Paid time off & holidays

Hybrid work setup

Job summary

IQ-EQ is seeking an Executive Assistant in the Philippines to support the Head of Global Client Delivery. The role involves managing calendars, coordinating meetings and travel, and handling correspondence with discretion and professionalism.

You will assist with project coordination, maintain records, and liaise with internal and external stakeholders, ensuring smooth operations across departments. A strong focus on confidentiality and adaptability is required.

Qualifications

• Two+ years of experience in an administrative role.
• Proficient in Microsoft Office and collaboration tools (Word, Excel, PowerPoint, Outlook, Forms, SharePoint).
• Strong communication, organizational, multitasking, and time-management skills.
• Ability to prioritize, work independently in a fast-paced environment and adapt to changing business needs.
• Confidentiality and discretion when handling sensitive information.

Responsibilities

• Manage executive calendars, coordinate meetings, appointments, and travel arrangements to ensure seamless scheduling and logistics.
• Prepare agendas, meeting materials, minutes, reports, presentations, and correspondence with accuracy and professionalism.
• Support project coordination by tracking deadlines, monitoring progress, conducting research, and analyzing data.
• Maintain organized records, databases, and administrative processes with high discretion.
• Provide exceptional support to internal and external stakeholders by managing daily priorities and fostering collaboration across teams.

Skills

MS Office

Collaboration tools

Job description

ABOUT IQ-EQ

We’re a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide. We employ a global workforce of6,500+ people across 24 jurisdictionsand have assets under administration (AUA) exceedingUS$857 billion. We work with 13 of the world’s top-15 private equity firms.

Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts.

Above all, what makes us different is our people.Operating as trusted partners to our clients,we deliver intelligent solutions through a combination of technical expertise and strong relationships based on deep client understanding.

We’re driven by our Group purpose, to power people and possibilities.

THIS ROLE

The Executive Assistant is a key administrative professional who supports the Head of Global Client Delivery - Philippines and serves as the primary point of contact for executives, managing schedules, coordinating meetings, and handling correspondence. As a trusted partner, they help maintain operational efficiency, coordinate logistics, and facilitate communication across departments while interacting with internal and external stakeholders, including employees, clients, and business partners. This role requires a high level of professionalism, adaptability, and discretion, with a strong commitment to maintaining the confidentiality of sensitive information, systems, and executive operations.

WHAT YOU WILL DO

• You\'ll manage executive calendars, coordinate meetings, appointments, and travel arrangements to ensure seamless scheduling and logistics.
• You\'ll prepare agendas, meeting materials, minutes, reports, presentations, and correspondence, ensuring accuracy, professionalism, and timely communication.
• You\'ll support project coordination by tracking deadlines, monitoring progress, conducting research, and analyzing data to inform decision-making.
• You\'ll maintain organized records, databases, and administrative processes while handling confidential information with the highest level of discretion and integrity.
• You\'ll provide exceptional support to internal and external stakeholders by managing daily priorities, resolving office-related issues, and fostering collaboration across teams.

WHAT WE OFFER

• Competitive compensation and benefits – including allowances, government-mandated benefits, 13th month pay, and performance-based bonuses
• Health and wellness support – HMO coverage from Day 1 (with dependents), life and accident insurance, mental health support, and medical allowances
• Leave benefits – generous paid time off, special leave types, and observance of all Philippine holidays
• Hybrid work setup and tools – company-issued laptop, work-from-home kit, and flexibility after initial onboarding
• Learning and growth opportunities – access to training, annual salary reviews, internal mobility, and performance rewards

ABOUT YOU

• You have at least two 2 years of experience in an administrative role, preferably supporting executive-level leaders.
• You are highly proficient in Microsoft Office and collaboration tools, including Word, Excel, PowerPoint, Outlook, Forms, and SharePoint.
• You demonstrate excellent communication, organizational, multitasking, and time-management skills, with strong attention to detail.
• You can effectively prioritize competing responsibilities, work independently in a fast-paced environment, and adapt to changing business needs.
• You possess strong problem-solving, critical-thinking, and interpersonal skills, while handling confidential information with professionalism and discretion.

Sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining long-term relationships with all our stakeholders – including our employees, clients, and local communities – while also reducing our impact on our natural environment.

There is always more we can, and should do, to improve – whether in relation to our people, our clients, our planet, or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. We’re committed to fostering an inclusive, equitable and diverse culture for our people, led by our Diversity, Equity, and Inclusion steering committee.

Our learning and development programmes and systems (including PowerU and MyCampus) enable us to invest in growing our employees’ careers, while our hybrid working approach supports our employees in achieving balance and flexibility while remaining connected to their colleagues. We want to empower our6,500+ employees - from 94 nationalities, across 24 countries- to each achieve their potential.Through IQ-EQ Launchpad we support women managers launching their first fund, in an environment where only 15% of all private equity and venture capital firms are gender balanced.

We’re committed to growing relationships with our clients and supporting them in achieving their objectives. We understand that our clients’ sustainability and success lead to our sustainability and success. We’re emotionally invested in our clients right from the beginning.