Office Operations & Facilities Analyst

ActiveOne Health, Inc.; Mandaluyong; On-site; PHP 240,000 - 360,000; Full time

Job summary

ActiveOne Health, Inc. is seeking an Admin Analyst in Mandaluyong to ensure smooth office operations by providing administrative and facilities support. You’ll coordinate supplies, assist teams, and report to the Admin Supervisor.

This role requires strong organizational skills, discretion with confidential information, and the ability to work in a fast-paced environment while collaborating with IT, security, and facilities teams.

Qualifications

• Bachelor’s degree in office administration or related field
• 2+ years of experience in an administrative or coordination role preferred
• Strong organizational and multitasking skills with attention to detail
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Able to work well with others and follow instructions
• Ability to handle confidential information with discretion
• Comfortable working in a fast-paced environment and meeting deadlines
• Problem-solving skills and ability to work independently as well as part of a team
• Customer service mindset and professional demeanor
• Willing to assist with various office needs and tasks

Responsibilities

• Coordinate daily office operations and provide admin support
• Manage office supplies inventory and place orders when needed
• Help coordinate office repairs, cleaning, and maintenance with vendors or service providers
• Assist with office space setup and workstation arrangements
• Support scheduling of meeting rooms and office equipment use
• Handle incoming calls, emails, and messages professionally
• Help organize company events, meetings, and trainings
• Assist with document filing and record keeping
• Support travel bookings and logistics when needed
• Ensure office policies and safety guidelines are followed
• Liaise with IT, security, and facilities teams for smooth office operations
• Assist in tracking office expenses and processing invoices
• Provide general support to staff and management as needed
• Maintain organized filing systems for physical and digital records
• Ensure compliance with company policies and procedures related to office administration

Skills

Organizational skills

Multitasking

Attention to detail

Teamwork and communication

Discretion with confidential info

Problem-solving

Customer service mindset

Ability to work in fast-paced env

Education

Bachelor’s degree in office administration or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

ActiveOne Health, Inc. is seeking an Admin Analyst in Mandaluyong to ensure smooth office operations by providing administrative and facilities support. You’ll coordinate supplies, assist teams, and report to the Admin Supervisor.

This role requires strong organizational skills, discretion with confidential information, and the ability to work in a fast-paced environment while collaborating with IT, security, and facilities teams.