Office Engineer/Document Controller

King Properties; Iloilo City; On-site; PHP 180,000 - 280,000; Full time

Job summary

King Properties in Iloilo City is seeking a detail-oriented Document Control Specialist to manage project documents and ensure accuracy. You will handle filing, organize drawings, and support teams with status reports while maintaining security and compliance with quality standards.

Responsibilities include distribution, recordkeeping, and ensuring adherence to contractual and regulatory requirements in a project-driven environment.

Qualifications

• Bachelor's degree in Civil Engineering or related field.
• Professional license is an advantage but not required.
• Experience in construction, engineering, infrastructure, or project-based environment is preferred.
• Familiarity with document management systems and project documentation processes.
• Proficient in MS Office Suite (Word, Excel, Powerpoint and Outlook).
• Ability to read and understand engineering drawings, plans, specifications, and technical documents.
• Knowledge of filing systems, document numbering, revision control and records management.

Responsibilities

• Receive, register, distribute, and file project documents.
• Maintain organized document control system for drawings, specifications, reports, correspondence and other project records.
• Assist in evaluation of progress reports, contractor's billing, claims, and project status updates.
• Follow up with contractors on document submission and pending approvals.
• Maintain confidentiality and security of project information and records.
• Generate document status reports, tracking, logs and submission registers.
• Ensure document control procedures comply with company quality management systems and project requirements.
• Verify that all documentation meets contractual and regulatory standards.

Skills

Document control

Reading drawings

Records management

Project documentation

Attention to detail

RSMS/records management systems

Education

Bachelor's degree in Civil Engineering or related field

Professional license (advantage)

Tools

MS Office Suite

Job description

Job Responsibilities:

• Receive, register, distribute, and file all incoming and outgoing project documents.
• Maintain and organized document control system for drawings, specifications, reports, correspondence and other project records.
• Assist in evaluation of progress reports, contractor's billing, claims, and project status updates.
• Follow up with contractors on document submission and pending approvals.
• Maintain confidentiality and security of project information and records.
• Generate document status reports, tracking, logs and submission registers.
• Ensure document control procedures comply with company quality management systems and project requirements.
• Verify that all documentation meets contractual and regulatory standards.

List of knowledge and skills required.

• Bachelor's degree in Civil Engineering, Mechanical Engineering, Electrical Engineering, Construction Management or a related field.
• Professional license (if applicable) is an advantage but not required.
• Experience in construction, engineering, infrastructure, or project-based environment is preferred.
• Familiarity with document management systems and project documentation processes.
• Proficient in MS Office Suite (Word, Excel, Powerpoint and Outlook).
• Ability to read and understand engineering drawings, plans, specifications, and, technical documents.
• Knowledge of filing systems, document numbering, revision control and records management.