Office & EHS Coordinator | Executive Support & Facilities

Fluence; Manila; On-site; PHP 420,000 - 660,000; Full time

Job summary

Fluence Manila office seeks an Office Manager/Coordinator to oversee daily operations, procurement, and workspace administration. The role blends office management, facilities support, and EHS coordination with limited EA tasks for local leadership.

The candidate will manage space planning, vendor relations, incident response, and cross‑functional support, requiring strong organization, communication, and a proactive, detail‑oriented approach.

Qualifications

• 5+ years in office management or related roles.
• Familiarity with shared-building environments and EHS practices.
• Strong organizational and communication skills; ability to manage multiple priorities.
• Proficiency in Microsoft Office 365; experience with ERP/CRM systems and Concur is a plus.
• Fluency in local language and English.

Responsibilities

• Office Management: oversee daily operations, procurement, inventory, and front-desk activities.
• EHS & Emergency Response: act as emergency contact, coordinate drills, and liaise with building management.
• Business Support: assist cross-functional teams, meetings, documents, and onboarding.
• Facilities Management: coordinate maintenance, security, IT support, and service providers.
• EA Support: assist local leaders with calendar management, travel, and briefing materials.

Skills

Office management

EHS coordination

Communication

Multitasking

Time management

Stakeholder management

Independence

Discretion

Organizational skills

English proficiency

Tools

Salesforce

NetSuite

SAP

PowerBI

Concur

Microsoft Office 365

Job description

Fluence Manila office seeks an Office Manager/Coordinator to oversee daily operations, procurement, and workspace administration. The role blends office management, facilities support, and EHS coordination with limited EA tasks for local leadership.

The candidate will manage space planning, vendor relations, incident response, and cross‑functional support, requiring strong organization, communication, and a proactive, detail‑oriented approach.