Executive Assistant - Spain (Valencia)

Neara; España; Hybrid; PHP 2,783,576 - 4,175,365; Full time

Benefits offered by this job

Competitive compensation package

Opportunity to work directly with founders

High ownership and visibility within the business

Job summary

Neara is looking for an exceptional Executive Assistant to support its leadership team. This hybrid role involves managing complex calendars, coordinating travel, and preparing vital materials for the executive team. Candidates should have 3-5 years of experience supporting C-level executives and excel in fast-paced environments.

The position offers competitive compensation and a chance to influence the company culture. You will work closely with founders and senior leadership in a dynamic international team.

Qualifications

• 3–5+ years supporting founders, CEOs, or C-level executives.
• Comfortable operating in dynamic, constantly-changing environments.
• Highly organized and proactive with strong prioritization instincts.

Responsibilities

• Act as right-hand support to the CEO and coordinate leadership team.
• Manage multi-time-zone calendars and high-volume inboxes.
• Coordinate travel arrangements and prepare briefing notes.

Skills

Supporting CEOs or C-level executives

Strong organizational skills

Outstanding communication in English and Spanish

Solutions-oriented mindset

Ability to manage complex calendars

Job description

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Executive Assistant

Job type: Full Time · Department: Operations · Work type: Hybrid

Manises, Comunidad Valenciana, Spain (Remote); Madrid, Community of Madrid, Spain (Remote); Barcelona, Catalonia, Spain (Remote)

Welcome to Maisa – Making AI Accountable!

Maisa is building the next generation of Agentic Process Automation, helping enterprises automate complex, decision-heavy processes that traditional automation can’t handle and GenAI alone can’t be trusted with. Our platform combines AI-driven reasoning with deterministic execution, enabling reliable, auditable, and enterprise-ready AI systems.

About the role

We are looking for an exceptional Executive Assistant to work at the heart of our leadership team. This is a unique opportunity to support one of Europe’s most exciting AI companies during a pivotal stage of growth.

What you'll do

• Act as right-hand support to the CEO, with additional coordination across the executive leadership team
• Protect leadership time by managing complex, multi-time-zone calendars, priorities, and high-volume inboxes with autonomy
• Coordinate domestic and international travel, including flights, hotels, ground transport, and visa logistics
• Prepare briefing notes, board materials, presentations, agendas, and meeting follow-ups
• Serve as a trusted point of contact for internal and external stakeholders
• Lead high-impact operational and strategic projects on behalf of the executive team
• Support employer branding and culture by co‑leading engagement events, offsites, and milestone celebrations
• Be a key presence in our offices, working on‑site when needed

What we're looking for

• 3–5+ years supporting founders, CEOs, or C-level executives in a high-growth startup, scale‑up, technology company, consulting environment, or fast‑paced corporate setting
• Comfortable operating in dynamic, constantly‑changing environments with ambiguity and urgency
• Highly organised, proactive, and able to anticipate needs before they arise
• Strong prioritisation instincts — you know what matters, what can wait, and what needs action now
• Outstanding written and verbal communication in both English and Spanish
• Discreet, trustworthy, and professional when handling sensitive information
• Solutions‑oriented: you flag problems with recommendations, not just issues
• Passionate about people, culture, and building something meaningful
• Valencia‑based preferred. Exceptional candidates based in Madrid or Barcelona will also be considered

What we offer

• Competitive compensation package
• Opportunity to work directly with founders and senior leadership
• High ownership, visibility, and impact across the business
• International team working at the frontier of AI
• A key role in shaping our Valencia hub and company culture
• The chance to help build the future of agentic process automation

Why join Maisa!

You will be joining one of Europe’s most exciting early‑stage AI start‑ups, where you’ll have the opportunity to work with cutting‑edge Agentic Process Automation that’s reshaping how enterprises approach AI deployment. You will get to directly influence how major multinational organizations transform critical business processes, working on genuinely differentiated technology that solves real enterprise AI challenges.

Following our recent $25m Seed Round, backed by leading Venture Capital firms including Creandum, Forgepoint, NFX, and Village Global, we’re scaling quickly and realising significant enterprise traction. This is your opportunity to help solve real AI enterprise challenges, working alongside deep technical and industry experts, where you will be challenged daily and expedite your learning and development.

Maisa is committed to Equal Employment Opportunity through attracting and retaining a complementary team of employees and building an inclusive environment for all.