Materials Assistant - Maragondon & Ternate, Cavite

Joy~Nostalg Group; Cavite City; On-site; PHP 167,000 - 234,000; Full time

Job summary

Joy~Nostalg Group is seeking a Materials Assistant (Encoder) to support the project site with administrative and documentation tasks for construction materials. You will record deliveries, maintain inventory, and ensure proper documentation of all material movements.

Work closely with site teams, suppliers, warehouse staff, and engineers to ensure timely, accurate monitoring of materials. Willingness to be deployed to a construction site is essential.

Qualifications

• Graduate of Business Administration, Supply Chain Management, Logistics, Accounting, Office Administration, or related fields; vocational/technical graduates with relevant experience may be considered.
• Preferably with 1 year of experience in materials management, inventory, warehouse, logistics, construction administration, or related work.
• Experience in a construction project/site environment is an advantage.
• Proficient in MS Excel or Google Sheets and other basic office productivity tools.
• Strong attention to detail and accuracy in encoding and recordkeeping.
• Organized and able to maintain systematic documentation.
• Good coordination and communication skills.
• Willing to be deployed and work on a construction project site.

Responsibilities

• Encode and record deliveries of construction supplies, materials, and other site requirements.
• Check delivery documents such as delivery receipts, purchase orders, and other supporting documents for completeness and accuracy.
• Maintain organized and updated records of all incoming materials and supplies.
• Coordinate with concerned site personnel regarding discrepancies, incomplete deliveries, or missing documentation.
• Maintain updated inventory records of construction materials and supplies received, issued, transferred, and remaining on site.
• Assist in monitoring actual material stocks against recorded inventory.
• Support regular physical inventory counts and reconciliation of inventory records.
• Record the issuance and movement of materials from the storage area to different work areas or project activities.
• Maintain organized files of delivery receipts, inventory records, issuance slips, transfer documents, and other materials-related records.
• Prepare and update inventory and materials monitoring reports as required.

Skills

Attention to detail

Organized

Strong communication

MS Excel / Google Sheets

Education

Bachelor's degree or relevant diploma

Job description

About the role

The Materials Assistant (Encoder) provides administrative and documentation support for the management of construction supplies and materials at the project site. The role is primarily responsible for accurately recording and encoding material deliveries, maintaining updated inventory records, and ensuring that all material movements are properly documented and accounted for. The position works closely with the site team, suppliers, warehouse/materials personnel, project engineers, and other concerned units to support the timely and accurate monitoring of construction materials.

Key responsibilities

• Encode and record deliveries of construction supplies, materials, and other site requirements.


• Check delivery documents such as delivery receipts, purchase orders, and other supporting documents for completeness and accuracy.


• Maintain organized and updated records of all incoming materials and supplies.


• Coordinate with concerned site personnel regarding discrepancies, incomplete deliveries, or missing documentation.


• Maintain updated inventory records of construction materials and supplies received, issued, transferred, and remaining on site.


• Assist in monitoring actual material stocks against recorded inventory.


• Support regular physical inventory counts and reconciliation of inventory records.


• Record the issuance and movement of materials from the storage area to different work areas or project activities.


• Maintain organized files of delivery receipts, inventory records, issuance slips, transfer documents, and other materials-related records.


• Prepare and update inventory and materials monitoring reports as required.

Qualifications

• Graduate of Business Administration, Supply Chain Management, Logistics, Accounting, Office Administration, or other related courses; vocational/technical graduates with relevant experience may also be considered.


• Preferably with 1 year of experience in materials management, inventory, warehouse, logistics, construction administration, or related work.


• Experience in a construction project/site environment is an advantage.


• Proficient in MS Excel or Google Sheets and other basic office productivity tools.


• Strong attention to detail and accuracy in encoding and recordkeeping.


• Organized and able to maintain systematic documentation.


• Good coordination and communication skills.


• Willing to be deployed and work on a construction project site.