Marketing Assistant

GLOBAL PACIFIC DISTRIBUTION NETWORK CORP; Pasig; On-site; PHP 180,000 - 300,000; Full time

Job summary

GLOBAL PACIFIC DISTRIBUTION NETWORK CORP seeks a Marketing Assistant to provide administrative support to the marketing department, manage budgeting and sponsorship-related tasks, and assist in events and collateral production.

The role reports to the Marketing Head during probation with dotted line to Assistant Managers, and involves PO processing, vendor coordination, and deployment of materials across branches.

Qualifications

• Administrative support and office coordination experience is helpful.
• Excellent organizational and written communication skills.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Process requests for PO and payments to suppliers, cash advances, and liquidations.
• Assist in monitoring claims to Principals.
• Support product pull-out requirements for demos and sponsorships.
• Coordinate with Supply Chain or Sales on sponsorships approved by department head.
• Maintain efficient tracking of documents and marketing- and technical-related manuals.
• Handle replenishment of department office supplies.
• Ensure marketing storage area is organized and secure.
• Consolidate marketing expenses for the team.
• Prepare merchandising allocations for brand initiatives.
• Assist in merchandising collateral preparation with the team.
• Coordinate with marketing suppliers for collateral production.
• Assist sourcing of marketing suppliers.
• Assist in deploying materials to branches and during Trade Marketing events.
• Oversee event collateral preparation and event logistics.

Job description

The Marketing Assistant performs administrative and office support for the whole marketing department and maybe assigned marketing events on a per project basis. Duties include layout and editing, monitoring & consolidation of A&P budget & billings and sponsorships, filling of documents and inventory of novelty items.

This position will report to the Marketing Head while on probationary period but will have dotted line reporting to Assistant Managers. This position performs marketing billing administration and maybe assigned to some marketing events on a per project basis.

Administrative Function for Marketing Department

• Process requests for PO and payment for suppliers, cash advances and liquidations.

• Assist in the monitoring of claims to Principals

• Assist in the Product pull out requirements for Marketing and Technical for demos and sponsorships

• Coordinate with Supply Chain or Sales on sponsorships requirements approved the department head

• Maintain efficient and effective system of tracking and maintaining important document/records and marketing & technical -related manuals

• Handles replenishment of office supplies of the department

• Responsible for Marketing storage area monitoring

• Consolidates marketing expense of the whole marketing team

• Prepares and monitors merchandising allocation of all brand initiatives

• Works closely with Assistant Managers in the preparations for merchandising /collateral

• Coordinates with marketing suppliers in the production of marketing collaterals

• Assist in the sourcing out of marketing suppliers

• In-charge in the deployment of marketing materials to other all branches and regions and during Trade Marketing events

• Event Coordination

  Responsibilities for marketing initiatives includes:

  • Assist in the preparation of event collaterals

  • Event ingress and egress of Major events (WOFEX, Bakery Fair and Bakery World)

  • Assist in the execution of Sales/ Modern Trade-led events like Grand demo, Mass demo and Account demo, Account Sampling activities and other partnerships

  Administrative functions related to the event to be implemented like –payment processing

  Digital Support

  Assists in specific digital initiatives to include but are not limited to the following:

• Assist in the minor editing of trade promo layout and collaterals via Canva artwork only