Management System Staff

NHK SPRING PHILIPPINES, INC.; Biñan; On-site; PHP 223,000 - 469,000; Full time

Job summary

NHK Spring Philippines, Inc. is seeking a Document Control Clerk to manage documented information from entry through disposal, ensuring accuracy and traceability.

The role requires ISO 9001:2015 and ISO 14001:2015 experience, report generation skills, and proficiency in electronic document systems; auditing knowledge is a plus. You will support the QA team and coordinate with DC areas to maintain the Quality Management System.

Qualifications

• College graduate with a focus on document control.
• Experience as DCC in ISO 9001:2015 and ISO 14001:2015 certified company.
• Knowledge in report generation relevant to control of document.
• Knowledgeable in using electronic document system.
• Preferably with knowledge in internal auditing.

Responsibilities

• Process and control of documented information from registration, issuance, retrieval, archiving and disposal.
• Conduct and prepare documented information audit as planned.
• Facilitate transmittal of documented information, accuracy of storage and monitoring of status.
• Conduct scanning, shredding of documented information as scheduled.
• Prepare reports related to the status of all documented information processed, stored, and disposed.
• Control inventory of MS supplies (Monthly inventory, forecasting, actual recording).
• Support the officer on LC meetings, awareness, and audit relevant to Quality Management System.
• Communicate and coordinate with all sections assigned DC for documentation purposes.

Skills

Report generation

Electronic document system

Internal auditing (desirable)

Education

College Graduate

Tools

Electronic document system

Job description

About the role

Processing and control of documented information from registration, issuance, retrieval, archiving and disposal.

Key responsibilities

• Conduct and prepare documented information audit as planned

• Facilitate transmittal of Documented Information, accuracy of storage and monitoring of status

• Conduct scanning, shredding of documented information as schedule

• Prepare report related to the status of all documented information processed, stored and disposed

• Control of inventory of MS supplies (Monthly inventory, forecasting, actual recording)

• Support the officer on LC meetings, awareness, and audit relevant to Quality Management System

• Responsible to have proper communication and interaction to all section assigned DC for documentation purposes

About you

• College Graduate

• Experience as DCC in ISO 9001:2015 and ISO 14001:2015 certified company

• Knowledge in report generation relevant to control of document

• Knowledgeable in using electronic document system

• Preferably with knowledge in internal auditing