Maintenance Planner – Fleet

Universal Robina Corporation - Flour Division; Manjuyod; On-site; PHP 450,000 - 750,000; Full time

Job summary

Universal Robina Corporation - Flour Division seeks a Maintenance Planner for its fleet. The role focuses on planning, scheduling, coordinating, and monitoring maintenance activities for the plant’s vehicles and mobile equipment to ensure availability, safety, and cost efficiency.

The candidate will work with the Fleet Manager, technicians, procurement, and other departments to minimize operational disruption and optimize maintenance workflows using CMMS and related tools.

Qualifications

• Bachelor’s degree in Mechanical/Automotive/Industrial Engineering or related field.

Responsibilities

• Develop and maintain preventive maintenance schedules for all fleet vehicles and equipment.
• Prepare maintenance plans daily, weekly, monthly, milling, and off-season.
• Create, review, plan, schedule, and monitor maintenance work orders through CMMS or fleet system.
• Define manpower, labor hours, spare parts, tools, and external services for planned maintenance.
• Monitor maintenance status, availability, and readiness of fleet.
• Track downtime, repair turnaround, and maintenance backlog.
• Maintain accurate equipment master data and maintenance histories in CMMS.
• Prepare regular reports and dashboards on fleet maintenance performance.

Skills

CMMS proficiency

Planning & scheduling

Data interpretation

Communications

Education

Bachelor's degree in Mechanical/Automotive/Industrial Engineering

Tools

SAP maintenance modules

Fleet management systems

Job description

About the role

The Maintenance Planner – Fleet is responsible for planning, scheduling, coordinating, and monitoring maintenance activities for the company's fleet of vehicles and mobile equipment. The position plays a key role in ensuring fleet availability, reliability, safety, and cost-effective maintenance through effective preventive and corrective maintenance planning, work order management, resource coordination, and disciplined utilization of the Computerized Maintenance Management System (CMMS). The Maintenance Planner – Fleet works closely with the Fleet Manager, Lead Technicians, Automotive Technicians, equipment users, Materials Control/Warehouse, Procurement, and other departments to ensure maintenance activities are properly planned and executed with minimal disruption to operations. The role supports the diverse fleet required for plant and cane-hauling operations, including trucks, tractors, forklifts, payloaders, light vehicles, and other specialized mobile equipment.

Key responsibilities

• Develop and maintain preventive maintenance schedules for all assigned fleet vehicles and mobile equipment based on mileage, operating hours, manufacturer recommendations, equipment condition, and operational requirements

• Prepare daily, weekly, monthly, milling, and off-season maintenance plans and schedules

• Create, review, plan, schedule, and monitor maintenance work orders through the applicable CMMS or fleet management system

• Define required manpower, labor hours, spare parts, materials, tools, equipment, and external services needed for planned maintenance activities

• Monitor the maintenance status, availability, and readiness of vehicles and mobile equipment required for operations

• Track equipment downtime, repair turnaround time, breakdown frequency, maintenance backlog, and schedule compliance

• Determine spare parts, consumables, tools, services, and other requirements for planned maintenance activities

• Maintain accurate and updated equipment master data, preventive maintenance schedules, work orders, maintenance histories, and other Fleet maintenance records in the CMMS

• Prepare regular reports and dashboards on Fleet maintenance performance and monitor key indicators

• Monitor maintenance costs and resource utilization against maintenance plans and approved budgets

About you

• Bachelor's degree in Mechanical Engineering, Automotive Engineering, Industrial Engineering, Mechanical Engineering Technology, or a related technical field

• Relevant experience in maintenance planning, fleet maintenance, automotive maintenance, equipment management, or industrial maintenance

• Working knowledge of preventive and corrective maintenance, automotive systems, heavy equipment, and maintenance planning principles

• Knowledge of maintenance planning, scheduling, work order management, and preventive maintenance systems

• Proficiency in CMMS, SAP maintenance modules, fleet management systems, or similar maintenance applications

• Strong analytical and problem-solving skills with the ability to interpret Fleet and maintenance data

• Strong planning, scheduling, prioritization, and organizational skills

• Strong written and verbal communication skills

• Ability to coordinate effectively with Fleet operations, maintenance personnel, equipment users, Materials Control/Warehouse, Procurement, and other stakeholders

• Working knowledge of occupational safety requirements applicable to vehicles, heavy equipment, and maintenance operations