Logistics Specialist

AIA; Philippines; On-site; PHP 300,000 - 520,000; Full time

Job summary

AIA Philippines is seeking a Partnerships Distribution Support - Channel Services Delivery - Logistics Specialist to ensure logistics supports distribution channels with sales supplies, tools and fixed assets while complying with policies. The role leads assigned projects to completion, monitors monthly vendor billings, ensures accurate billing and payments, and provides regular reports and insights to stakeholders.

Strong communication and MS Office skills are essential.

Qualifications

• Bachelor's Degree preferably in Business Management; 1-2 years in insurance operations.
• Excellent interpersonal and communication skills (oral and written).
• Proficient in Microsoft Excel and Word.

Responsibilities

• Monitor monthly vendor billings and dispute if applicable.
• Ensure accurate billing and payment to vendors.
• Coordinate with Off Boarding Teams on tool clearance and deductions.
• Provide regular reports to stakeholders.
• Draft and issue employee deduction notifications.
• Handle employee deduction concerns.
• Prepare monthly accruals reports for Finance to ensure proper budget allocation.
• Monitor variance of forecast versus actual expense.
• Provide regular reports and insights.
• Assess vendor performance and recommend replacements.
• Conduct cost analyses to select best-value vendors.
• Resolve logistics-related process concerns.
• Prepare reports for communication and approval.
• Lead Logistics BAU and projects; coordinate with PMs, stakeholders and vendors.
• Perform other tasks as assigned.

Skills

Communication skills

Interpersonal skills

MS Excel

MS Word

Education

Bachelor's degree in Business Management

Tools

Excel

Word

Job description

Create connections that move people and business forward. At AIA, your customer insight, commercial expertise and ideas can contribute to our Purpose of helping millions of people live Healthier, Longer, Better Lives. Across our diverse markets, you will take on meaningful challenges, collaborate with talented colleagues and turn insight into engaging experiences, trusted relationships and sustainable growth for our customers and communities. Join us to shape how people engage with health, wellbeing and protection, grow through new experiences and extend your impact across Asia.

About the Role

The Partnership Distribution Support - Channel Services Delivery - Logistics Specialist is responsible for ensuring that Logistics is able to effectively provide assistance to the Distribution Channels in handling sales supplies, tools and fixed assets while ensuring consistent compliance with set policies and procedures. The Logistics Specialist is responsible for taking the lead in assigned projects until its completion.

Roles and Responsibilities:

• Monitor, review, validate / dispute, if applicable, the Monthly Billings of vendors.
• Ensure accurate billing and payment.
• Monitor, review and coordinate with the Off Boarding Teams on the Clearance for Logistics tools and valid employee deductions.
• Provide regular reports to stakeholders.
• Draft and release employee notification on the deduction.
• Handle employee deduction related concerns.
• Prepare and submit the monthly accruals report to Finance to ensure proper budget allocation.
• Monitor variance of forecast versus actual expense.
• Provide regular report and insights.
• Monitor, review and assess the existing vendor performance and recommend to maintain or replace vendors subject to the Company's needs and requirements.
• Conduct comparative cost analysis and recommend the vendor that offer the best value for purchases.
• Evaluate and provide recommendation for the resolution of logistics related or process concerns raised or issues identified.
• Prepare the report for communication and approval.
• Implement/facilitate to implement the approved resolution.
• Review and update Logistics process maps and procedure manual.
• Monitor and review, assess and recommend improvements for the inventory process and files.
• Lead/handle the Logistics related BAU and projects, coordinate with the project managers, stakeholders and vendors.
• Perform other related tasks as may be assigned by immediate supervisor and / or Assistant Director for PD-Sales Support.

Minimum Job Requirements:

• Bachelor's Degree preferably in Business Management Preferably with at least 1-2 years of experience in insurance operations Excellent interpersonal and communication skills (oral and written) Computer savvy Above Average understanding ang knowledge of Microsoft programs such as Excel, Word etc.

Skills in decision making, multi-tasking, organization, prioritization, detail orientation Ability to: work with a high sense of integrity and sense of urgency Build a career with us as we help our customers and the community live Healthier, Longer, Better Lives.

You must provide all requested information, including Personal Data, to be considered for this career opportunity. Failure to provide such information may influence the processing and outcome of your application. You are responsible for ensuring that the information you submit is accurate and up-to-date.

Better starts with people who reimagine what is possible and turn ideas into meaningful action.

At AIA, you will contribute in your own way, help shape outcomes that matter and collaborate with colleagues across disciplines, teams, markets and levels.

We will support you to broaden your perspective, strengthen your capabilities and grow your impact.

Together, we challenge assumptions, learn from one another and find better ways forward.

Bring your ambition, experience and ideas to AIA, and help shape what "better" looks like.

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