Logistics Planner: US Meetings & Events Coordination

IQVIA; Taguig; On-site; PHP 550,000 - 750,000; Full time

Job summary

IQVIA Manila Speaker Bureau Logistics Planner is responsible for coordinating venue, food & beverage, and AV vendors for meetings, ensuring compliance with client rules and SOPs. The role supports the field force sales reps through end-to-end planning within budget and timeline constraints.

The candidate collaborates with core planning teams, manages communications with vendors, and adheres to fixed SLAs while flexibly reporting onsite as needed to meet client expectations.

Qualifications

• 2+ years of (events) planning, and/or customer service experience or equivalent.
• Proficiency in PC applications, Microsoft Office suite (Word, Excel, PowerPoint, Teams) and Outlook is required.
• Knowledge in SharePoint, Salesforce and Smartsheet preferred.
• Proficiency in using phone systems such as Twilio, CRM software and other relevant technology is preferred.
• Ability to carry out analysis and information gathering to resolve problems on routine matters.
• Able to work during US standard business hours and be flexible on work schedule and/or extended hours to meet clients' business needs during peak season.

Responsibilities

• Collaborate as an integral part of the client Core Team which comprises of meeting planners and speaker bureau planners and other planner roles supporting the logistics of each meeting.
• Coordinate all aspects of the planning and delivery of relevant meeting logistics in a timely manner within the client's business rules and budgetary requirement.
• Confirm and secure location/venue booking of each meeting assigned, applying venue compliance following business rules and approved SOP of each client team.
• Plan and confirm Food & Beverage needs of the meeting for the Sales Rep, Speaker and all attendees considering any requested special F&B needs of the meeting.

Skills

Events planning

US client support

MS Office

Multi-tasking

Strong communication

Tools

SharePoint

Salesforce

Smartsheet

Twilio

CRM software

Job description

IQVIA Manila Speaker Bureau Logistics Planner is responsible for coordinating venue, food & beverage, and AV vendors for meetings, ensuring compliance with client rules and SOPs. The role supports the field force sales reps through end-to-end planning within budget and timeline constraints.

The candidate collaborates with core planning teams, manages communications with vendors, and adheres to fixed SLAs while flexibly reporting onsite as needed to meet client expectations.