Logistics Jr. Officer

SIA Engineering (Philippines) Corporation; Pampanga; On-site; PHP 279,000 - 334,800; Full time

Job summary

SIA Engineering (Philippines) Corporation is looking for entry-level candidates to provide administrative and liaison support across Billing, Export, Import, Regulatory, and Support sections. Responsibilities include assisting in the creation of shipping invoices, monitoring shipments, and managing document files. Fresh graduates and those knowledgeable in Customs Administration/Supply Chain are encouraged to apply. Located in Pampanga, this role offers a chance to grow in the Aviation/MRO industry.

Qualifications

• Fresh graduates and entry level applicants are encouraged to apply.
• Experience or knowledge with Aviation/MRO Industry is an advantage.

Responsibilities

• Provide administrative and liaison support to various sections.
• Assist on verification and checking of accuracy of charges/billing invoices.
• Coordinate with marketing team regarding updated freight contract.

Skills

Good communication and interpersonal skills

Proficient in Microsoft Office

Knowledge of basic logistics process - Import & Export

Education

Customs Administration/Supply Chain courses

Job description

Job Description

Provide administrative and liaison support to sections that will be assigned to Billing, Export, Import, Regulatory, or Support.

Qualifications

• Fresh graduates and entry level applicants are encouraged to apply (Customs Administration/Supply Chain courses)
• Experience or knowledge with Aviation/MRO Industry is an advantage
• Familiar with basic logistics process - Import & Export
• Good communication and interpersonal skills
• Proficient in Microsoft Office
• Scanning of approved/signed billing invoices and other supporting docs (air waybill, vendor shipping invoice)
• Assist on verification and checking of accuracy of charges/billing invoices from forwarder & courier
• Coordination with marketing team regarding updated freight contract to customer per check
• Liaison: Route all billing invoices for proper endorsement

Responsibilities

Export

• Entry/LIPAD pass: On time and application and processing. Ensure prior arrival of the bulky shipment Tally letter has been approved and tagged.
• Assist on creation of shipping invoice and packing list to be forwarded to the nominated forwarder/courier. Update the monitoring list on shared file.
• Received invoices and packing list should be scanned and saved on the shared drive and filed properly on the archive area.
• Shipment preparation: Readiness of shipment for pick up including the approved and signed out gate pass.

Import

• Daily shortages sheet updates: Assist to provide DSS update ensuring that Aircraft Check and operations requirements will be met. Gather information from forwarder and courier updates. This activity will be performed twice a day (by morning and afternoon).
• Courier & forwarder coordination: Monitor all incoming shipments and coordinate with the courier or forwarder from shipment collection up to shipment arrival in Philippine customs. Coordinate with courier/forwarder in case of delays or arising issues.
• Collection of pre-alert documents: Once the pre-alert documents have been provided through soft copy, properly monitor from uplift, transit location and destination airport. Escalate to courier/forwarder if delay is encountered. Escalate to senior staff if no response is received from service providers.
• Forwarders KPI: Tabulate daily on-time versus delayed shipments. Consolidate data each end of the month and provide summary report to senior staff.

Regulatory

• Liaison: Submit all related applications to regulating agencies once all necessary requirements are received. Follow up with agencies for status and, if issues arise, escalate to immediate superior.
• Manage approved permits: Archive files should always be available for checking and verification by regulatory, customer and other departments.
• Monitor validity of permits: Update immediate superior on permits nearing expiration and develop action plan to start application immediately, including necessary requirements.
• Daily meeting: Provide updates on materials requiring permits. Advise when approval and release are initiated.

Support

• Document management: Receive all shipping documents from KN warehouse and file on archive folder.
• Encode all information from shipping documents into shared folder.
• Scan and save through shared folder and ensure proper filing.
• Secure entry pass approval from security department. Coordinate and secure entry pass when needed.

Working Location

SIA Engineering Philippines (SIAEP). Civil Aviation Complex Zone, Clarkfield 2023, Andres Bonifacio Avenue, Clark Freeport, Mabalacat City, Pampanga, Philippines