Logistics Executive

Andaman Medical; Philippines; On-site; PHP 600,000 - 1,000,000; Full time

Job summary

Andaman Medical in the Philippines seeks a Logistics Specialist to coordinate local and international shipment arrangements and ensure compliant, timely delivery of medical devices. You will liaise with manufacturers, distributors, freight forwarders, and customs brokers, maintaining accurate records and supporting regulatory activities.

The role requires 2–3 years in logistics or healthcare operations, familiarity with import/export processes, and strong English communication.

Qualifications

• Fluent English with strong written and verbal communication.
• Experience in logistics, supply chain, or operational support.
• Knowledge of medical devices, healthcare logistics, or regulatory environments is a plus.
• Familiarity with import/export procedures and customs clearance.

Responsibilities

• Coordinate local and international shipment arrangements.
• Liaise with manufacturers, distributors, freight forwarders, customs brokers, couriers, and warehouse providers to ensure timely delivery and clearance.
• Monitor shipment status and provide updates to internal teams and clients.
• Prepare import/export documents including invoices, packing lists, airway bills, certificates and permits.
• Support regulatory logistics activities for product registrations, renewals, and post-market actions.
• Ensure shipments comply with local health authority regulations and customs requirements.
• Maintain records of shipment tracking, licenses, permits, and logistics documents.
• Prepare logistics reports and operational updates.

Skills

Fluent English

Coordination & communication

Education

Bachelor's degree in Logistics or related field

Tools

Microsoft Office

Job description

• Coordinate local and international shipment arrangements.
• Liaise with manufacturers, local distributors, freight forwarders, customs brokers, couriers, and warehouse providers to ensure timely delivery and clearance.
• Monitor shipment status and provide regular updates to internal teams and clients.
• Handle import/export documentations including commercial invoices, packing lists, airway bills, certificates and permits.

Regulatory & Compliance Support

• Support regulatory logistics activities related to product registrations, renewals, and post-market activities.
• Ensure shipments comply with local health authority regulations & customs requirements.
• Coordinate with Regulatory Affairs Specialist to ensure proper documentation for import permits and customs clearance.
• Maintain records related to shipment tracking & history, licenses, permits and logistics documentations.
• Assist in ensuring compliance with GSDP (Good Storage & Distribution Practice) and other applicable standards.
• Liaise with Regulatory Affairs Specialist and QA on product complaints and product recall activities.

Inventory & Warehouse Coordination

• Ensure proper storage and handling conditions for medical devices when applicable.
• Maintains records of temperature monitoring data, calibration and pest control report.
• Conducts physical product inspection and reports any non-conformances to the QA and manufactures.

Client and Vendor Coordination

• Communicate with clients regarding shipment schedules, documentation requirements, and delivery status.
• Coordinate with overseas manufacturer and local distributors regarding logistics arrangements.
• Build and maintain good relationships with logistics vendors and service providers.
• Support vendor performance monitoring and cost optimization initiatives.

Administrative & Reporting

• Prepare logistics reports, shipment tracking summaries and operational updates.
• Ensure timely updates of logistics monitoring database (importation tracking, HS Code, product traceability & agreement database)
• Maintain organized filling systems for logistics & regulatory records.
• Support PO creation and payment coordination related to logistics activities.
• Assist in process improvement initiatives for logistics operations.

Requirements

• Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, or other related field.
• Minimum of 2-3 years of experience in logistics, supply chain, or operational support.
• Experience in medical devices, pharmaceuticals, food supplement, cosmetics & other healthcare, industry is preferred.
• Familiarity with import/export procedures and customs clearances processes.
• Knowledge of medical device regulatory environments is an advantage.
• Fluent English with excellent writing and verbal communication skills.
• Ability to manage multiple tasks and deadlines
• Proficient in Microsoft Office applications (Excel, Word, PPT, Outlook)
• Ability to work independently and collaboratively in a fast-paced environment.