Logistic Document Controller

Magna Prime Chemical Technologies, Inc.; Bulacan; On-site; PHP 246,000 - 335,000; Full time

Job summary

Magna Prime Chemical Technologies, Inc. is seeking a Logistics Administration professional to monitor invoices and receipts, input dispatch and delivery data in ERP, and prepare reports for approval. The role involves creating petty cash requests and managing ERP-based purchase requests for efficient operations.

The ideal candidate has 1–3 years in logistics or related fields, with hands-on experience in handling invoices, receipts, and related documents to support a smooth supply chain workflow.

Qualifications

• Bachelor's degree in logistics, supply chain management, business administration, accounting, industrial engineering, or related field.
• 1-3 years of experience in logistics administration, warehouse operations, supply chain, or administrative support.
• Experience handling sales invoices, delivery receipts, receiving reports, and related logistics documents.

Responsibilities

• Monitor received Sales Invoices and Delivery Receipts.
• Update and input dispatch and delivery dates into ERP system.
• Prepare Receiving Reports for approval by immediate superior.
• Create standard requests for petty cash funds advances and ERP purchase requests.

Skills

Logistics administration

Warehouse operations

Administrative support

Education

Bachelor's degree in logistics or related field

Tools

Acumatica ERP

Job description

Duties and Responsibilities

• Monitors received Sales Invoice and Delivery Receipt.
• Updates and input date of dispatch and date of delivery to ERP System.
• Prepares Receiving Report for approval of his/her immediate superior. (DRS/Inventory Adjustments/TPL Billing)
• Creates standard requests for petty cash funds advances, operational utilization, purchase request in ERP - Acumatica.
• Creates and monitors the notice of claims to be cascaded to every TPL.
• Monitors, encodes and creates receiving reports of all TPL billings to be forwarded to Accounts Payable Department.
• Monitors and records logistics expense.
• Monitors, encodes and transmits the Drivers and Helpers Overtime.
• Prepares and processes monthly easy trip utilization and for replenishment.
• Performs monthly reconciliation of received sales invoice and delivery receipts.
• Prepares and monitors Diesel Consumptions of all in house delivery vechicles.
• Ensures that all documents are well-documented and properly filed.
• Monitors and updates TPL Service Agreement.

Qualifications

• Bachelor's Degree in Logistics, Supply Chain Management, Business Administration, Accounting, Industrial Engineering, or any related field.
• At least 1-3 years of experience in Logistics Administration, Warehouse Operations, Supply Chain, or Administrative Support.
• Experience in handling Sales Invoices, Delivery Receipts, Receiving Reports, and other logistics-related documents.