Local Training & Engagement Coordinator

Asticom Technology Inc; Metro Manila; On-site; PHP 446,000 - 692,000; Full time

Job summary

Asticom Technology Inc. is seeking a proactive Training Coordinator to manage schedules, logistics, and participant experience across multiple streams and locations in Metro Manila.

The role involves hands-on support during training sessions and proactive problem solving to ensure smooth rollouts. You will handle attendance tracking, room setup, and speaker support, plan local events within budget, and coordinate post-session follow-ups, maintaining high standards of organization and clear

Qualifications

• Proficient in advanced Excel and Outlook calendar management.
• Experience with MS Planner, MS Teams, SharePoint, and Forms.
• Ability to create clean PowerPoint presentations.
• Experience using generative AI tools for task acceleration.
• Strong interpersonal skills and cross-team liaison.

Responsibilities

• Build and maintain local training schedules across functional streams, attendee groups, trainers and locations; proactively resolve conflicts and last-minute changes
• Manage learner rosters, invitations, reminders, cancellations and daily attendance; follow up with absent participants and coordinate catch-up sessions
• Track daily attendance using tools like Microsoft Excel and Planner; manage automated follow-up communications, recordings, and catch-up invites
• Ensure all room bookings, room setups, Teams links, equipment, and digital/printed materials are set up prior to each session
• Attend assigned training sessions to manage check-in, assist trainers with logistics, resolve technical issues, and keep sessions running on time
• Plan and execute local project events and milestone celebrations, including catering setups and room logistics in line with budget guidelines
• Support organizing snacks, refreshments, and engagement activities to maintain high energy and positive morale
• Record designated sessions where approval has been obtained, capture questions and answers, and follow up with relevant owners on open items
• Consolidate attendance, quizzes, feedback and Q&A results; provide regular status updates on completion, risks and gaps
• Serve as a responsive point of contact for key users, managers, and participants regarding scheduling and logistical inquiries

Skills

Excel

Outlook calendar

MS Planner

MS Teams

SharePoint

PowerPoint

AI prompting

Stakeholder engagement

Training coordination

Project coordination

Attention to detail

Tools

MS Forms

Job description

About the role

This role is responsible for managing training schedules, logistics, and participant experience across multiple functional streams, locations, and attendee groups. You will serve as a key operational coordinator for training delivery, managing scheduling, attendance tracking, event coordination, and stakeholder engagement. The role requires hands-on support during training sessions, proactive problem-solving, and maintaining high standards of organization and communication throughout the training rollout.

Key responsibilities

• Build and maintain local training schedules across functional streams, attendee groups, trainers and locations; proactively resolve conflicts and last-minute changes
• Manage learner rosters, invitations, reminders, cancellations and daily attendance; follow up with absent participants and coordinate catch-up sessions
• Track daily attendance using tools like Microsoft Excel and Planner; manage automated follow-up communications, recordings, and catch-up invites
• Ensure all room bookings, room setups, Teams links, equipment, and digital/printed materials are set up prior to each session
• Attend assigned training sessions to manage check-in, assist trainers with logistics, resolve technical issues, and keep sessions running on time
• Plan and execute local project events and milestone celebrations, including catering setups and room logistics in line with budget guidelines
• Support organizing snacks, refreshments, and engagement activities to maintain high energy and positive morale
• Record designated sessions where approval has been obtained, capture questions and answers, and follow up with relevant owners on open items
• Consolidate attendance, quizzes, feedback and Q&A results; provide regular status updates on completion, risks and gaps
• Serve as a responsive point of contact for key users, managers, and participants regarding scheduling and logistical inquiries

About you

• Intermediate to Advanced Excel proficiency (vlookups, pivot tables for tracking) and Outlook (complex calendar management)
• Experience with MS Planner, MS Teams, Sharepoint, and Forms
• Strong ability to create and format clean, engaging PowerPoint presentations
• Ability to leverage generative AI tools by crafting effective prompts to accelerate task completion
• Highly approachable, empathetic, and skilled at building rapport across all levels of the business
• Comfortable adapting to variable workloads and flexible hours, fast changing project timelines, and quick problem solving
• Meticulous attention to detail with capacity to manage competing priorities in a fast-paced transformation environment
• Proactive, action-oriented, resilient, and eager to support the team hands-on
• Previous experience in learning operations, training coordination, event management, project coordination or similar role preferred
• Experience supporting SAP, ERP, system training or large-scale business transformation preferred