Liason Officer

Private Advertiser; Makati; On-site; PHP 300,000 - 520,000; Full time

Job summary

Private Advertiser in Metro Manila is seeking a Liaison Officer to coordinate and streamline filings and communications with government agencies, including the SEC, BIR, and local government units. The role involves working with our legal team to ensure timely and accurate submissions.

You will monitor deadlines, maintain records, and follow up on regulatory matters while upholding high ethics and regulatory standards.

Responsibilities

• Coordinate with government agencies and personnel regarding applications, registrations, certifications, clearances, filings, requests, payments, and other regulatory matters.
• Verify that documents for filing are complete and properly organized in accordance with instructions from supervising lawyer and agency requirements.
• Monitor deadlines and maintain an updated tracker of pending and completed regulatory transactions.
• Maintain organized records of regulatory filings, government correspondence, permits, licenses, certifications, receipts, and related documents.
• Communicate agency requirements to internal stakeholders and provide administrative support for corporate matters.

Job description

Job Description:

The Liaison Officer is responsible for facilitating and coordinating the Team’s transactions, filings, submissions, and communications with government agencies and regulatory bodies, including, but not limited to, the Securities and Exchange Commission (SEC), Bureau of Internal Revenue (BIR), local government units, and other relevant government offices.

Duties and Responsibilities

1. Government and Regulatory Liaison

• Coordinate with government agencies and personnel regarding applications, registrations, certifications, clearances, filings, requests, payments, and other regulatory matters.
• Facilitate the filing, submission, retrieval, payment, and follow-up of documents and applications with the appropriate government agencies.
• Verify that documents for filing are complete and properly organized in accordance with the instructions of the supervising lawyer and the requirements of the concerned government agency.
• Attend to inquiries, deficiencies, notices, and other administrative requirements raised by government agencies and promptly coordinate these with the responsible lawyer or team member.
• Secure receiving copies, official receipts, certified copies, certifications, acknowledgments, permits, approvals, and other evidence of filing or completion.
• Maintain professional and effective working relationships with government agencies while observing the Company’s standards on ethics, integrity, and regulatory compliance.

2. Monitoring, Documentation, and Records Management

• Monitor deadlines and maintain an updated tracker of pending and completed government and regulatory transactions, including their status, outstanding requirements, and other relevant details.
• Regularly follow up on pending applications, filings, requests, permits, registrations, accreditations, and other assigned regulatory matters.
• Promptly elevate delays, deficiencies, notices, or other issues that may affect compliance or applicable deadlines to the supervising lawyer and provide periodic status updates, as necessary.
• Maintain organized physical and electronic records of regulatory filings, government correspondence, permits, licenses, certifications, official receipts, approvals, and related documents.
• Ensure that final, received, or approved documents are properly turned over to the appropriate custodian or uploaded to the Team’s document management system.

3. Team Coordination and Administrative Support

• Work closely with lawyers and other members of the Team to facilitate the timely completion of government and regulatory requirements.
• Communicate government agency requirements, requests, and relevant updates to the appropriate internal stakeholders.
• Provide administrative and operational support to the Team in connection with assigned corporate and regulatory matters.
• Perform other liaison, regulatory, corporate, and administrative functions as may be assigned by the Head of the Unit or supervising lawyer.