Liaison Officer

Scorpio Group; Manila; On-site; PHP 279,000 - 391,000; Full time

Job summary

The Scorpio Group in Manila seeks an experienced administrator to manage POEA contract processing for seafarers in compliance with government requirements.

Responsibilities include ensuring timely signing and submission of contracts, monitoring e-submission, validating documents, handling accreditation renewals, and staying updated on POEA rules. The role supports Operations in maintaining compliance and efficient crew deployment.

Responsibilities

• In-charge in processing POEA contracts for various principals.
• Ensure POEA contracts submitted for seafarers are signed and approved quickly with follow-ups.
• Monitor the e-submission process of POEA contracts as directed by the Operations Manager.
• Check validity, completeness and accuracy of seafarer documents such as POEA Employment Contract.
• Handle Letter Request for Processing and Overseas Employment.
• Process Certificate before submission to POEA for verification, watchlist, approval and release.
• Report and discuss with Operations and Fleet Managers any problems in documentation processing for departing crew.
• Ensure enrollment/renewal of Principal and Vessels Accreditation and renewal of Company license submitted to POEA on time.
• Update the office whenever POEA imposes new rules and regulations in processing contracts for seafarers.
• In case of urgency, process renewal of PRC or TESDA COC for crew onboard.
• Comply with new POEA documentation requirements, including conversion of training certificates to NAC-issued certificates.
• Perform other related functions as assigned by the Operations Manager.

Job description

• In-charge in processing POEA contract to various principal.
• Ensure that the seafarers’ contractssubmittedto POEA are duly signed and approved at the earliest possible time by making constant follow-ups.
• Watching the e-submission process of POEA contracts of the seafarers as dictated by the Operations Manager.

• Checks the validity, completeness, and accuracy of documents of seafarer’s documents such as:
• POEA Employment Contract,

Letter Request for Processing and Overseas Employment

Certificate before submission to POEA for verification, watchlist,

approval and release.

• Report and discuss with Operations Managers and Fleet Managers the problem that may beencounteredin processing of required documentation fordepartingcrew such as delay in the approval or release of the required documents at the POEA.

• Ensure that enrolment and/or renewal of Principal and Vessels Accreditation as well as renewal of Company license aresubmittedto POEA on time.

• Update the office whenever the POEA imposes new rules and regulations in processing contracts for seafarers.

• In case of urgency only, processes for renewal the PRC or TESDA COC of the crew who are onboard.

• Comply withthe new documentation requirements of POEA such as - but not limited to - the mandatory conversion of the training certificates of the seafarers into National AssessmentCenter(NAC)-issued certificates.

• Perform other related functions that may be assigned by the Operations Manager.