Liaison Assistant

SJK – GUAHAN INC. ( CLUBGOLFCARTS.PH); Manila; On-site; PHP 201,000 - 312,000; Full time

Job summary

SJK – GUAHAN INC. ( CLUBGOLFCARTS.PH ) is seeking a Liaison & Purchasing Assistant to handle day-to-day external errands, document processing, deliveries, and supplier coordination in Metro Manila.

You will support the Purchasing function with supplier canvassing, quotations, purchase orders, and delivery coordination, serving as the liaison/messenger replacement while performing basic purchasing and admin tasks.

Qualifications

• Bachelor's degree in Business Administration, Supply Chain, Purchasing, Logistics, Office Administration, or related field.
• Own motorcycle in good and safe working condition with a valid driver's license to operate it.
• Willing to travel within Metro Manila for company transactions.
• Good communication and coordination skills.
• Basic knowledge of Microsoft Office and/or Google Workspace.
• Organized, responsible and detail-oriented.
• Able to manage multiple assignments and follow instructions properly.
• Trustworthy and responsible in handling company documents, items and funds.
• Willing to learn purchasing, procurement and administrative processes.

Responsibilities

• Handle company errands, deliveries, pick-ups, and document submissions.
• Process and follow up documents with government offices, banks, suppliers, clients, and external parties.
• Deliver and retrieve documents, parts, supplies, and other company items.
• Assist with permits, registrations, renewals, and other company-related transactions.
• Visit suppliers and establishments for company transactions.
• Assist in sourcing suppliers for parts, supplies, equipment, and other company requirements.
• Request and collect supplier quotations and compare prices, availability and lead time.
• Coordinate with suppliers regarding orders, prices, availability and delivery schedules.
• Prepare and organize purchase requests, quotations, purchase orders, and related documents.
• Follow up on pending purchase orders and deliveries.

Skills

Communication

Coordination

Office Suite

Organization

Multitasking

Trustworthiness

Willingness to learn

Education

Bachelor's degree in Business Administration / Supply Chain / Purchasing / Logistics / Office Admin

Tools

Microsoft Office

Google Workspace

Job description

About the role

The Liaison & Purchasing Assistant will handle the company's day-to-day external errands, document processing, deliveries, supplier coordination, and other liaison activities. The position will also provide support to the Purchasing function by assisting with supplier canvassing, quotations, purchase orders, order follow-ups, and delivery coordination. This position will serve as the company's liaison/messenger replacement, while also performing basic purchasing and administrative responsibilities.

Key responsibilities

• Handle company errands, deliveries, pick-ups, and document submissions.

• Process and follow up documents with government offices, banks, suppliers, clients, and other external parties.

• Deliver and retrieve documents, parts, supplies, and other company items.

• Assist with permits, registrations, renewals, and other company-related transactions.

• Visit suppliers and other establishments for company-related transactions.

• Assist in sourcing suppliers for parts, supplies, equipment, and other company requirements.

• Request and collect supplier quotations and compare supplier prices, availability, and lead time.

• Coordinate with suppliers regarding orders, prices, availability, and delivery schedules.

• Prepare and organize purchase requests, quotations, purchase orders, and related documents.

• Follow up on pending purchase orders and deliveries.

About you

• Bachelor's degree in Business Administration, Supply Chain Management, Purchasing, Logistics, Office Administration, or any related course.

• Must have own motorcycle in good and safe working condition.

• Must have a valid driver's license with authorization to drive a motorcycle.

• Willing to travel within Metro Manila and nearby areas for company transactions.

• Good communication and coordination skills.

• Basic knowledge of Microsoft Office and/or Google Workspace.

• Organized, responsible, and detail-oriented.

• Able to manage multiple assignments and follow instructions properly.

• Trustworthy and responsible in handling company documents, items, and funds.

• Willing to learn purchasing, procurement, and administrative processes.