Legal Executive Assistant

Pandr Outsourcing; Legazpi; On-site; PHP 380,000 - 560,000; Full time

Benefits offered by this job

Great Place to Work Certified

Career advancement opportunities

HMO with dependents

Leave credits and holidays

Job summary

Pandr Outsourcing seeks a Legal Executive Assistant to deliver high-quality admin and legal support for a growing practice. You will manage client matters, prepare documents, and handle file management and day-to-day administration.

You will work with international clients, support scheduling, filing, and billing, and contribute to research and professional communication with clients, counsel, and colleagues.

Qualifications

• 2+ years of experience in Legal Administration or Paralegal roles.
• 2+ years of experience supporting international clients.
• Strong English written and spoken communication.

Responsibilities

• Manage client intake and ongoing file administration.
• Prepare legal documents, summaries, and chronologies.
• Maintain up-to-date client and matter records.
• Manage calendars, deadlines, and follow-ups.
• Assist with electronic court filing and related admin tasks.
• Prepare briefs and supporting documentation.
• Assist with billing and client administration.
• Conduct legal research to support matters.
• Communicate professionally with clients and internal teams.

Skills

Legal administration

Executive/Virtual assistant experience

English communication

International client support

Tools

Smokeball

Job description

About the role

We are seeking a Legal Executive Assistant to provide high-quality administrative and legal support to a growing legal practice. The role will support client matters, legal documentation, correspondence, file management, and day-to-day administration.

Key responsibilities

• Manage client intake, file setup, and ongoing file administration.
• Prepare legal documents, correspondence, summaries, and chronologies.
• Maintain accurate and up-to-date client and matter records.
• Manage calendars, deadlines, appointments, and follow-ups.
• Assist with electronic court filing and related administrative requirements.
• Prepare, organise, and maintain briefs and supporting documentation.
• Assist with billing, trust administration, and client administration.
• Conduct legal research as required to support client matters and legal tasks.
• Communicate professionally with clients, counsel, and internal team members.

About you

• 2+ years of experience in Legal Administration, Legal Assistant, or Paralegal roles.
• 2+ years of experience supporting international clients or employers.
• Experience in at least one of the following areas: Family Law, Criminal Law, Wills, or Estates.
• Previous experience working as an Executive Assistant or Virtual Assistant.
• Professional written and spoken English.
• No unexplained employment gaps, employment overlaps, or discrepancies.
• Australian legal experience (advantageous).
• Experience across multiple areas of Family Law, Criminal Law, Wills, or Estates (advantageous).
• Experience using Smokeball (advantageous).

Benefits

• Healthy, supportive, and conducive work environment (Great Place to Work™ Certified for five consecutive years!)
• Work with an innovative company delivering cutting-edge solutions across multiple industries.
• Competitive salary with opportunities for career advancement.
• Collaborative, forward-thinking work culture.
• 21 leave credits plus all client-based holidays.
• HMO coverage with dependent benefits.
• Exposure to world-class leadership from both local and international supervisors.