Senior Paralegal Assistant

Task-Wise Va Consultancy Inc.; Camarines Norte; On-site; PHP 279,000 - 390,600; Full time

Job summary

A law consultancy firm in the Philippines is seeking a highly organized Legal Administrative Assistant/Paralegal with a strong background in family law. The successful candidate will take ownership of client matters, manage billing, and draft legal documents with precision. Ideal applicants should exhibit exceptional attention to detail, proactive work ethic, and effective communication skills in high-pressure environments. This role is not for individuals needing constant supervision; independence and responsibility are key to success.

Qualifications

• Prior legal administrative or paralegal experience; family law preferred.
• Strong attention to detail and ability to manage competing priorities.
• Natural sense of organization and forward planning required.
• Ability to stay composed under pressure and communicate professionally.
• Proactive mindset and high personal standards expected.

Responsibilities

• Take ownership of assigned matters and maintain file knowledge.
• Prepare chronologies, summaries, and draft documents.
• Manage client intake and file organization in Smokeball.
• Draft correspondence and court documents accurately.
• Electronically file documents via Commonwealth Court Portals.
• Manage billing and trust-related tasks on assigned files.
• Prepare briefs to counsel, ensuring documents are complete.
• Conduct legal research and summarize key issues.

Skills

Legal administrative experience

Attention to detail

Organizational skills

Client communication

Proactive mindset

Tools

Smokeball

Commonwealth Court Portals

Job description

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Job Description

We are seeking a highly organised, proactive, and detail-oriented Legal Administrative Assistant / Paralegal to join our growing team. This role is ideal for someone with prior legal admin or paralegal experience, preferably in family law, who thrives in a fast-paced environment and takes ownership of their work.

This is not a role for someone looking to coast or be heavily managed. We are looking for a motivated professional who takes pride in their work, exercises sound judgment, and consistently delivers high-quality results.

Key Responsibilities

• Take ownership of assigned matters and maintain a strong working knowledge of each file, including prior correspondence, court events, billing history, and upcoming deadlines.
• Prepare and update chronologies, summaries, and draft documents by reviewing the full file history and accurately tailoring precedents to the client’s matter.
• Apply judgment and lateral thinking when progressing tasks, identifying what has been done, what is outstanding, and what should occur next.
• Manage client intake, file setup, and ongoing file organisation in Smokeball.
• Draft correspondence and court documents with accuracy and efficiency, anticipating follow-up steps and minimising rework.
• Electronically file documents via Commonwealth Court Portals in accordance with court requirements.
• Proactively manage billing and trust-related tasks on assigned files, including checking trust balances, invoices, and prior correspondence, and preparing or initiating client follow-up where required.
• Break down large tasks into manageable steps, plan work effectively, and manage diary commitments to meet deadlines.
• Take and action verbal instructions effectively, clarifying where needed and independently managing task execution.
• Prepare briefs to counsel, ensuring documents are complete, well-organised, and current.
• Conduct legal research and summarise key issues clearly and concisely.
• Progress matters with an anticipatory mindset, identifying risks, dependencies, and upcoming steps early.
• Support firm initiatives, including content and blog drafting where appropriate.

Requirements

• Prior legal administrative or paralegal experience (family law preferred).
• Strong attention to detail, paired with the ability to work efficiently and manage competing priorities.
• A natural sense of organization and forward planning.
• The ability to stay composed and clear-headed under pressure.
• Confident, professional communication with clients, counsel, and colleagues.
• A proactive mindset — you notice what needs doing and take responsibility for progressing it.
• High personal standards, reliability, and pride in your work.
• This is not a role for someone looking to coast or be heavily managed