Legal & Claims Intake Specialist

Ubiquity; Taguig; On-site; PHP 240,000 - 360,000; Full time

Job summary

Ubiquity is hiring a Legal and Claims Intake Coordinator to manage document intake, routing, and records coordination across multiple departments. The role supports attorneys, HR, and insurance contacts while ensuring confidential handling of sensitive information.

You will build and maintain organized files, log deadlines, and coordinate communications with General Managers and internal teams to ensure timely responses and compliance. Strong communication and organizational skills are essential.

Qualifications

• High school diploma or equivalent required; additional education in business administration, legal studies, or related field preferred.
• Experience in administrative support, records coordination, legal office support, or insurance claims support.
• Strong organizational skills, attention to detail, and consistent follow-through.
• Ability to manage multiple requests and deadlines across several locations.
• Professional written and verbal communication skills.
• Proficiency in Microsoft Outlook, Word, Excel, Teams, and SharePoint.
• Experience handling confidential information; familiarity with legal correspondence and insurance claims preferred.

Responsibilities

• Document intake and routing: log and forward legal documents with dates, delivery methods, case numbers, and contacts.
• Notify HR or leadership of incoming documents.
• Coordinate employee and property-related correspondence with HR, counsel, or insurance contacts.
• Coordinate case-related meetings and transmissions, and track deadlines.
• Maintain centralized tracker of open matters, contacts, deadlines, and actions.
• Protect confidentiality and store/transmit documents through approved secure systems.

Skills

Strong organizational skills

Attention to detail

Professional written and verbal comms

Ability to manage multiple requests

Confidentiality

Education

High school diploma

Business administration / legal studies preferred

Tools

Microsoft Outlook

Word

Excel

Teams

SharePoint

Job description

Ubiquity is hiring a Legal and Claims Intake Coordinator to manage document intake, routing, and records coordination across multiple departments. The role supports attorneys, HR, and insurance contacts while ensuring confidential handling of sensitive information.

You will build and maintain organized files, log deadlines, and coordinate communications with General Managers and internal teams to ensure timely responses and compliance. Strong communication and organizational skills are essential.