Legal Assistant

Amicassa Process Solutions, Inc.; Makati; On-site; PHP 360,000 - 480,000; Full time

Job summary

Ayala Land, Inc. is seeking a Legal Admin and Processor to provide comprehensive support to the ALI Legal Group across legal, administrative, and logistical tasks.

The role focuses on coordinating with subsidiaries, preparing and finalizing transaction documents, and assisting lawyers in daily operations. The ideal candidate has at least five years in a law firm or in-house legal team, with a background in government-related transactions and a degree in Legal Management or related fields.

Qualifications

• 5+ years work experience in a law firm or in-house legal department.
• Proven ability to coordinate with subsidiaries and support lawyers.

Responsibilities

• Welcome guests and clients and direct inquiries.
• Transcribe, format, input, edit, and transmit documents for lawyers’ review.
• Proofread and route legal correspondence and documents; prepare letters and documents.
• Manage schedules and coordinate meetings for the legal team.
• Communicate with lawyers to obtain information and follow up on assignments.
• Maintain notarial book and oversee notarization of documents per court rules.
• Support Intellectual Property processes including trademark searches, filings, and responses.
• Stay updated on legal knowledge through education and professional activities.
• Perform other tasks to support core work and project deliverables.

Education

Legal Management degree

Job description

Legal Admin and Processor is responsible in the legal, administrative and logistical support to Ayala Land, Inc. Legal Group. The main objective is to provide assistance to the ALI Legal lawyers in terms of coordination with the ALI subsidiaries, as well as the preparation and finalization of transaction documents for the business units.

DUTIES AND RESPONSIBILITIES

1. Welcome guests and clients by greeting them in person or over the phone; answering or directing inquiries to the appropriate person.

2. Generate information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics for lawyers' review.

3. Proofreading, researching, reviewing, verifying, and routing correspondence, reports, and legal documents; drafting letters and documents; collecting and analyzing information; initiating telecommunications; organizing client conferences and lawyers' meetings; scheduling couriers and special functions; coordinating the preparation of charts, graphs, and other required documents.

4. Manage schedules, organize meetings, and handle correspondence for the legal team.

5. Represent lawyers by communicating and obtaining information; following up on delegated assignments; knowing when to act and when to refer matters to the

6. Maintain the notarial book and manage the notarization of documents, ensuring compliance with court requirements for maintaining notarial commission.

7. Experienced in Intellectual Property processes, including: reviewing and drafting trademark applications, providing guidelines on mark registration and registrability, conducting trademark searches and IP law research, filing applications and necessary documents with the IPO, coordinating with business units and external law firms, preparing responses to examiners and other legal documents, and monitoring application statuses and deadlines.

8. Update job knowledge by participating in educational opportunities, reading professional publications, maintaining personal networks, and participating in professional organizations.

9. Enhance department and organization reputation by taking ownership of work; exploring opportunities to add value to job accomplishments.

10. Perform other tasks as assigned, necessary for the accomplishment of core work and project deliverables.

REQUIREMENTS:

1. Male or female not over 35 years old

2. Must be able to work full time as Legal Assistant

3. Must have at least 5 years work experience in a law firm or in-house Legal

4. Preferably have a background on the transactions with government agencies

5. Preferably a degree holder in Legal Management and/or other related courses

6. Must be willing to be trained and to perform any other tasks required by the lawyers