Lease Services Assistant (Accounting/Financial/Administrative)

SM Supermalls; Philippines; On-site; PHP 223,000 - 312,000; Full time

Job summary

SM Supermalls is seeking an administrative support professional to assist in managing documents for signing, clearances, and promotions. The role involves preparing lease-related documents, coordinating with tenants for signing, updating contract systems, and handling general admin tasks such as scanning and filing.

The candidate should have a bachelor’s degree in Business Management or related field and at least one year of related experience or be a fresh graduate, with basic MS Office skills;

Qualifications

• 1 year or fresh graduate with related business/administration experience.
• Bachelor’s degree in Business Management, Administration or related field.
• Basic knowledge in MS Office; SAP knowledge is an advantage.

Responsibilities

• Prepare documents/lease contracts for signing and transmit to tenants.
• Coordinate with tenants on signing while maintaining good customer relations.
• Update TCMS/ system for lease contract status.
• Assist in admin tasks such as scanning, filing and uploading of lease contracts.
• Review documents for clearance with mall lease admin and mall operations.
• Prepare quick claims for regular tenants with refundable deposits.
• Review promo/VIP requests and prepare approval letters per policy.
• Ensure replies are prepared within SLA.

Skills

MS Office proficiency

SAP knowledge

Communication skills

Education

Bachelor’s degree in Business Management or related field

Tools

MS Office

Job description

To provide administrative support in the management of the department’s processing of documents for signing, clearances, and promotion.

Job Qualifications:

• At least one (1) year of experience related to Business Management or Administration or fresh graduate
• Graduate of Bachelor’s Degree in Business Management, Administration or any related field
• Basic knowledge in MS Offices, SAP knowledge is an advantage
• Willing to work in Pasay

Roles and Responsibilities:

SIGNING

• Prepare necessary documents/ lease contract for timely transmittal to tenants for signing.
• Coordinate with tenant on signing of lease contract while maintaining good customer relationship.
• Update TCMS/ System for lease contract status.
• Assist in all admin task i.e scanning, filing and uploading of lease contract.

CLEARANCE

• Review and validate submitted document by mall lease admin and mall operations for processing of clearance.
• Prepare Quick claim for regular tenants with confirmed refundable security deposit.

PROMOTION

• Review submitted promo/VIP request by tenant and prepare approval letter as per policy.
• Preparation of the reply letter is within SLA