Lead Admin support

Iron Mountain; Hinoba-an; On-site; PHP 460,000 - 657,000; Full time

Job summary

Iron Mountain is seeking an organized and proactive Facility & Transport Executive to join our Facilities and Operations team. You will manage day-to-day facility operations, oversee employee transportation logistics, ensure workplace safety compliance, and coordinate vendor relationships across the site.

You’ll work with site leadership, premises security, and external partners to maintain an efficient, safe, and welcoming workplace environment while driving cost efficiency and service quality.

Qualifications

• Minimum 5 years of relevant experience in facility management, administration, or logistics.
• Strong knowledge of facility systems (such as Building Management Systems and heating, ventilation, and air conditioning), transport scheduling, and vendor management.
• Proven ability in problem-solving, multitasking, cross-functional communication, and handling end-to-end administrative logistics.
• Bachelor’s degree in Facilities Management, Business Administration, Logistics, or a related field (or equivalent practical experience)

Responsibilities

• Manage Facility Operations & Procurement: Oversee daily site operations—including housekeeping, security, utility maintenance (HVAC), space allocation, and vendor empanelment—while executing purchase orders and managing site budgets to drive cost efficiency.
• Coordinate Logistics & Travel Services: Direct employee transportation logistics by optimizing routes, tracking vehicle safety via GPS technology, and managing end-to-end travel bookings, venue arrangements, and expense reconciliations.
• Ensure Compliance & Operational Support: Ensure strict adherence to statutory health and safety regulations—including fire safety drills and building audits—while delivering seamless administrative support for employee onboarding, supplies, and meeting space utilization.

Skills

Facility management

Administration

Logistics

Vendor management

Problem-solving

Cross-functional communication

Education

Bachelor’s degree in Facilities Management, Business Administration, Logistics

Tools

Building Management Systems

GPS tracking

Travel booking platforms

Job description

IND | Navi Mumbai | Data Center Units (305, 501, 801 & 901-903)

Full time

J0106175

At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That’s why we need smart, committed people to join us. Whether you’re looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain.

We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways.

Are you curious about being part of our growth story while evolving your skills in a culture that will welcome your unique contributions? If so, let's start the conversation.

Job Summary

Iron Mountain is seeking an organized and proactive Facility & Transport Executive to join our Facilities and Operations team. In this role, you will be responsible for managing day-to-day facility operations, overseeing employee transportation logistics, ensuring workplace safety compliance, and coordinating vendor relationships. You will work alongside site leadership, premises security, and external partners to maintain an efficient, safe, and welcoming workplace environment.

What You’ll Do

In this role, you will:

• Manage Facility Operations & Procurement: Oversee daily site operations—including housekeeping, security, utility maintenance (heating, ventilation, and air conditioning), space allocation, and vendor empanelment—while executing purchase orders and managing site budgets to drive cost efficiency.
• Coordinate Logistics & Travel Services: Direct employee transportation logistics by optimizing routes, tracking vehicle safety via Global Positioning System technology, and managing end-to-end travel bookings, venue arrangements, and expense reconciliations.
• Ensure Compliance & Operational Support: Ensure strict adherence to statutory health and safety regulations—including fire safety drills and building audits—while delivering seamless administrative support for employee onboarding, supplies, and meeting space utilization.

What You’ll Bring

The ideal candidate will have:

• Minimum 5 years of relevant experience in facility management, administration, or logistics.
• Strong knowledge of facility systems (such as Building Management Systems and heating, ventilation, and air conditioning), transport scheduling, and vendor management.
• Proven ability in problem-solving, multitasking, cross-functional communication, and handling end-to-end administrative logistics.
• Bachelor’s degree in Facilities Management, Business Administration, Logistics, or a related field (or equivalent practical experience)

Category: Administrative Services

Iron Mountain is a global leader in storage and information management services trusted by more than 225,000 organizations in 60 countries. We safeguard billions of our customers’ assets, including critical business information, highly sensitive data, and invaluable cultural and historic artifacts. Take a look at our history here.

Iron Mountain helps lower cost and risk, comply with regulations, recover from disaster, and enable digital and sustainable solutions, whether in information management, digital transformation, secure storage and destruction, data center operations, cloud services, or art storage and logistics. Please see our here and Values and Code of Ethics for a look at our principles and aspirations in elevating the power of our work together.

If you have a physical or mental disability that requires special accommodations, please let us know by sending an email to [e-mail]. See the Supplement to learn more about Equal Employment Opportunity.

Iron Mountain is committed to a policy of equal employment opportunity. We recruit and hire applicants without regard to race, color, religion, sex (including pregnancy), national origin, disability, age, sexual orientation, veteran status, genetic information, gender identity, gender expression, or any other factor prohibited by law.

To view the Equal Employment Opportunity is the Law posters and the supplement, as well as the Pay Transparency Policy Statement, CLICK HERE

Requisition:

J0106175