Land and Land Rights Associate

National Grid Corporation of the Philippines; Quezon City; On-site; PHP 300,000 - 420,000; Full time

Job summary

National Grid Corporation is seeking an Administrative Coordinator to support the Land and Land Rights Division, ensuring timely processing of department requirements and effective coordination of documents.

You will handle administrative data, monitor document routing, and maintain records while upholding NGCP safety and quality standards. A bachelor’s degree and 3 years of relevant experience are expected.

Qualifications

• Bachelor’s Degree or any four-year course.
• Three (3) years of relevant experience.
• Oral and written communication skills.
• Proficient in computer applications.
• Teamplayer/organized/results-oriented/pro-active.

Responsibilities

• Provide administrative coordination and support to facilitate efficient operation of the Land and Land Rights Division.
• Coordinate routing, processing, and status of documents; monitor progress and follow up with offices.
• Ensure compliance with safety and quality standards; participate in self-audit procedures.
• Maintain document management, records, and confidentiality for assigned duties.

Skills

Oral communication

Written communication

Computer skills

Teamwork

Organization

Result-oriented

Proactive

Education

Bachelor's Degree or equivalent

Job description

Responsible forproviding administrative, documentation, and coordination support to the Landand Land Rights Division by preparing and consolidating of records, reports,and other documentary requirements, monitoring the processing and status ofdocuments, checking records for completeness and consistency with establishedrequirements, and coordinating routine administrative and records-relatedmatters with concerned offices and stakeholders.

Principal Duties andResponsibilities

Responsibility 1:ADMINISTRATIVE COORDINATION AND SUPPORT

Responsible for providingadministrative and coordination support to facilitate the efficient operationsof the Land and Land Rights Division and ensure the timely processing ofdepartmental requirements.

Tasks:

• Prepares and facilitates thetimely processing and distribution of correspondence, reports, memoranda, andother official documents;
• Coordinates and monitors therouting, processing, and status of documents requiring review, endorsement,approval, and appropriate action;
• Prepares and consolidatesadministrative data, reports, monitoring updates, and documentary requirements;
• Checks documents and recordsfor completeness and consistency with established requirements prior to routingor submission;
• Provides administrativecoordination during meetings, workshops, and related activities, including thepreparation of material, documentation, and logistical requirements;
• Coordinates with internal andexternal stakeholders regarding routine documentary requirements and follows upwith concerned personnel or offices as necessary;
• Performs other tasks that maybe assigned by the ROWD Head.

Responsibility 2: DOCUMENTMANAGEMENT AND COMPLIANCE SUPPORT

Responsible for coordinatingdocument management and records support for the operations of the division andmonitoring compliance with established documentation requirements.

Tasks:

• Coordinates and monitors theproper receipt, recording, routing, and tracking of incoming and outgoingcommunications, correspondence, and documents;
• Maintains and monitors documentmonitoring logs, records, and document repositories and check records forcompleteness and proper recording;
• Consolidates and organizes ROWdocuments and records for proper filing, safekeeping, and turnover;
• Identifies incomplete orpending documentary requirements and coordinates with concerned personnel oroffices for completion;
• Coordinates the retrieval andsubmission of documents and records required by concerned offices;
• Ensures the proper handling andsafekeeping of assigned documents and records; and m aintains the confidentiality of documents and information handled in the performance of assigned duties.

Responsibility 3: SAFETY ANDQUALITY MANAGEMENT

Ensures that activities arefully compliant with NGCP safety/quality standards

Tasks:

• Complies with the applicablepractices, regulations and standards of NGCP on safety and quality.
• Participates in self-auditprocedures within the Department to ensure compliance with safety and qualitystandards of the company.
• Educates oneself on pertinentsafety and quality regulations and upholds a culture of safety and quality inNGCP.

Requirements:

Bachelor’s Degree or anyfour-year course

Three (3) years of relevantexperience

Oral and written communication skills

Proficient in computer applications

Teamplayer/organized/results-oriented/pro-active