Junior Site Documentary Controller / Secretary

Afry; Philippines; On-site; PHP 300,000 - 420,000; Full time

Benefits offered by this job

Competitive salary

Career growth

International environment

Professional development

Job summary

AFRY is seeking a Junior Site Documentary Controller/Secretary to support the Project Manager and site team in the Philippines with administrative duties and document control. You will handle daily filing, version control, and distribution of engineering documents to clients, contractors, and stakeholders, ensuring accuracy and compliance.

Travel logistics and site arrangements are part of the role. Candidates should have a Bachelor's degree and 2–5 years' experience, strong English skills, and

Qualifications

• Bachelor’s degree in Business Administration, Information Systems or related field.
• 2–5 years of experience in related fields.
• Proficient in MS Office applications.
• Experience with document management systems such as DocHotel, TeamBinder, PIRS and Aconex.
• Good written and spoken English.

Responsibilities

• Handle admin duties and secretarial support to the Project Manager and site team.
• Manage daily document control: filing, tracking, and version control.
• Receive design docs from vendors and internal teams; store and distribute for review.
• Review and circulate engineering documents to clients, contractors, stakeholders.
• Arrange travel, accommodation, meetings, and site arrangements.
• Perform other admin and documentation tasks as assigned.

Skills

Document control

MS Office

English communication

Education

Bachelor’s degree in Business Administration, Information Systems or related fields

Tools

DocHotel

TeamBinder

PIRS

Aconex

Job description

Junior Site Documentary Controller / Secretary

Job Description - Junior Site Documentary Controller / Secretary

Company Description

AFRY is one of the largest international power sector consulting and engineering companies with about 19,000 experts working across the world to create sustainable solutions for future generations. In South East Asia, we are a leading power sector consulting engineering company executing our regional consultancy and engineering assignments from our power sector consulting offices in Bangkok, Jakarta, Kuala Lumpur, Manila, Hanoi, Singapore, Pune, Noida and Taipei. In total, we have multinational staff of more than 500 working in power generation field in Asia.

We are seeking a highly experienced and motivated SiteDocument Controller/Secretaryto join our team inZambales, Philippines.

Job Description

Handle all aspects of administrative duties and provide secretarial support to the Project Manager and site team members.

Manage daily document control activities, including filing, tracking, maintaining records, and ensuring proper version control.

Receive design documentation from vendors and internal teams, store documents in the document management system, and distribute or submit them for further review or processing as required.

Review and circulate engineering documents internally and externally to clients, contractors, and relevant stakeholders.

Arrange necessary reservations and logistics for the project team, such as travel, accommodation, meetings, and site-related arrangements.

Perform other administrative and documentation-related tasks as assigned.

Qualifications

Bachelor’s degree in Business Administration, Information Systems or related fields.

At least 2- 5 years' experiences in related fields.

Good command of computer literacy in MsOffice applications.

Preferably has experience in utilizing various document management systems, includingDocHotel, TeamBinder, PIRS, Aconex, and other related platforms.

Good command of written and spoken English.

High degree of self-learning & high responsibility.

Good interpersonal and leadership skills with the ability to work in a multinational project team.

Able to work in Prachinburi province.

Additional Information

We offer the following to qualified candidates:

• Friendly international working environment with a wide variety of interesting and challenging tasks
• Competitive salary package
• Career opportunity in one of the largest international consulting and engineering companies
• Possibility to grow professionally and advance in career

At AFRY, we engineer change in everything we do. Change happens when brave ideas come together. When we collaborate, innovate technology, and embrace challenging points of view. That’s how we're making future. We are actively looking for qualified candidates to join our inclusive and diverse teams across the globe. Join us in accelerating the transition towards a sustainable future.