Junior Documentary Controller Secretary

AFRY; Makati; On-site; PHP 279,000 - 446,000; Full time

Job summary

AFRY is seeking a skilled Document Controller/Secretary to join our Manila team. You will provide administrative and secretarial support to the Project Manager and site team, manage document control, and handle logistics for the project in a multinational environment.

The role requires a bachelor’s degree and 2–5 years of relevant experience, strong MS Office skills, and English proficiency. You will work in Manila with opportunities to collaborate across regional offices and grow professionally.

Qualifications

• Bachelor's degree in Business Administration, Information Systems or related fields.
• 2–5 years' experience in related fields.
• Good command of MS Office applications.
• Experience with document management systems (DocHotel, TeamBinder, PIRS, Aconex) preferred.
• Good written and spoken English.
• High degree of self-learning and responsibility.
• Good interpersonal and leadership skills in a multinational project team.
• Able to work in Prachinburi province.

Responsibilities

• Handle all administrative duties and secretarial support for the Project Manager and site team.
• Manage daily document control activities, filing, tracking, and version control.
• Receive design docs from vendors and internal teams; store in DMS and circulate for review.
• Review and circulate engineering documents to clients, contractors, and stakeholders.
• Arrange travel, accommodation, meetings, and site-related logistics.
• Perform other administrative and documentation-related tasks.

Skills

MS Office

English proficiency

Multinational teamwork

Self-learning

Organizational skills

Education

Bachelor's degree in Business Administration or Information Systems

Tools

DocHotel

TeamBinder

PIRS

Aconex

Job description

Job Description:

Company Description

AFRY is one of the largest international power sector consulting and engineering companies with about 19,000 experts working across the world to create sustainable solutions for future generations. In South East Asia, we are a leading power sector consulting engineering company executing our regional consultancy and engineering assignments from our power sector consulting offices in Bangkok, Jakarta, Kuala Lumpur, Manila, Hanoi, Singapore, Pune, Noida and Taipei. In total, we have multinational staff of more than 500 working in power generation field in Asia.

We are seeking a highly experienced and motivated Document Controller/Secretary to join our team in Manila, Philippines.

Job Description

• Handle all aspects of administrative duties and provide secretarial support to the Project Manager and site team members.


• Manage daily document control activities, including filing, tracking, maintaining records, and ensuring proper version control.


• Receive design documentation from vendors and internal teams, store documents in the document management system, and distribute or submit them for further review or processing as required.


• Review and circulate engineering documents internally and externally to clients, contractors, and relevant stakeholders.


• Arrange necessary reservations and logistics for the project team, such as travel, accommodation, meetings, and site-related arrangements.


• Perform other administrative and documentation-related tasks as assigned.

Qualifications

• Bachelor's degree in Business Administration, Information Systems or related fields.


• At least 2- 5 years' experiences in related fields.


• Good command of computer literacy in MsOffice applications.


• Preferably has experience in utilizing various document management systems, including DocHotel, TeamBinder, PIRS, Aconex, and other related platforms.


• Good command of written and spoken English.


• High degree of self-learning & high responsibility.


• Good interpersonal and leadership skills with the ability to work in a multinational project team.


• Able to work in Prachinburi province.

We offer the following to qualified candidates:

• Friendly international working environment with a wide variety of interesting and challenging tasks


• Competitive salary package


• Career opportunity in one of the largest international consulting and engineering companies


• Possibility to grow professionally and advance in career

At AFRY, we engineer change in everything we do. Change happens when brave ideas come together. When we collaborate, innovate technology, and embrace challenging points of view. That's how we're making future. We are actively looking for qualified candidates to join our inclusive and diverse teams across the globe. Join us in accelerating the transition towards a sustainable future.