Junior Accountant

CloudCfo Inc.; Mandaluyong; On-site; PHP 335,000 - 502,000; Full time

Job summary

CloudCFO Inc. in the Philippines seeks a Billing and AR Associate to manage invoicing, collections, and basic accounting tasks to ensure accurate and timely billings for clients.

The role requires attention to detail, strong client communication, and proficiency in QBO, Xero, Excel, and Notion. 1–2 years of relevant experience preferred.

Qualifications

• Bachelor’s degree in Accountancy, Finance, or related field; CPA a plus.
• 1–2 years invoicing, billing, and collections or AR experience.
• Experience handling client-facing billing and collection activities.
• Experience using QuickBooks Online (QBO) and Xero.
• Proficient in Excel and Google Sheets.
• Experience using Notion or similar workflow tools.
• Knowledge of Philippine invoicing, VAT, and withholding tax.
• Strong verbal and written communication with clients.
• Comfortable outbound client calls for payments.
• Assertive, persistent, proactive, results-oriented.
• Professional, tactful in collections conversations or billing disputes.
• Strong problem-solving and conflict-resolution skills.
• Attention to detail and organization for billing/AR records.
• Ability to manage multiple tasks and deadlines.
• Coordinate with Operations to resolve billing issues.
• Adherence to legal and corporate policies; stay updated on standards.
• Keeps up with accounting standards, tax regs, and technologies.

Responsibilities

• Prepare and issue client invoices accurately and on time.
• Confirm billable services, rates, and adjustments with account owners and delivery teams.
• Prepare credit notes, billing adjustments, and re-invoicing with proper approvals.
• Ensure invoices meet BIR invoicing requirements, VAT and withholding tax.
• Keep invoice register and billing files complete and audit-ready.
• Deliver hard copies of BIR invoices and supporting documents as required.
• Coordinate with Operations to resolve billing discrepancies and ensure on-time invoicing.
• Own assigned receivable accounts from issuance through settlement.
• Monitor AR aging and follow up on outstanding invoices via email/phone.
• Make outbound calls to obtain payment commitments.
• Document collection activities and follow through on payment dates.
• Respond to client billing queries and resolve disputes affecting billing.
• Apply payments to correct invoices; follow up on unidentified payments.
• Prepare AR aging and collection status reports for management.

Skills

Communication

Billing

AR

Outbound calls

Notion

Excel

Google Sheets

Education

Bachelor’s degree in Accountancy, Finance

CPA license (plus)

Tools

QBO

Xero

Job description

Duties and responsibilities for companies of the CloudCFO Group

Invoicing and Billing

• Prepare and issue client invoices accurately and on time, based on approved engagement terms, billing schedules, and service delivery records.
• Confirm billable services, rates, and adjustments with account owners and delivery teams before invoices are released.
• Prepare credit notes, billing adjustments, and re-invoicing with the proper approvals and supporting documents.
• Ensure every invoice meets BIR invoicing requirements, with correct VAT and withholding tax treatment, including foreign currency invoices where applicable.
• Keep the invoice register and billing files complete, organized, and ready for audit and tax review.
• Prepare and arrange the delivery of hard copies of BIR invoices and other supporting documents to clients or other relevant recipients, as required.
• Coordinate with Operations and relevant internal teams to clarify service delivery information, resolve billing discrepancies, and ensure invoices are issued correctly and on time.

Collections and Accounts Receivable

• Own assigned receivable accounts from invoice issuance through settlement, ensuring timely billing, proactive collection follow-ups, accurate payment application, proper documentation, and timely escalation of unresolved issues.
• Monitor the accounts receivable aging and proactively follow up on outstanding invoices through email, phone calls, statements of account, and other appropriate communication channels.
• Comfortable making outbound calls to clients to follow up on overdue payments and obtain payment commitments.
• Send payment reminders on schedule, obtain specific payment commitments or expected settlement dates, document collection activities, and follow through on promised payment dates.
• Handle collection conversations in a firm, professional, and tactful manner while maintaining positive client relationships.
• Escalate overdue, disputed, or non-responsive accounts to the Finance Manager in accordance with established procedures.
• Respond to client billing queries and coordinate with Operations and relevant internal teams to resolve disputes or issues affecting billing and collection.
• Apply payments to the correct clients and invoices, and follow up on short, duplicate, or unidentified payments.
• Collect and track BIR Form 2307 certificates from clients and match them against the related invoices.
• Prepare regular AR aging and collection status reports for management review.

Accounting and Tax Support

• Record sales, cash receipts, and other daily transactions in the accounting system with complete
• Assist with bank reconciliations and reconcile the accounts receivable subledger to the general ledger, for the manager’s review.
• Support month-end closing by preparing AR and revenue schedules, accruals, and journal entries for review.
• Prepare sales and output VAT schedules for tax filings, and help gather documents requested by auditors.
• Assist and support in the processing of client pass-through payments, including payments made on behalf of clients in accordance with approved procedures and client fund arrangements.
• Assist and support in the processing of supplier and vendor payments, ensuring that required supporting documents and approvals are complete.

Support Function to Corporate Services Team

• Coordinate with Project Owners and relevant Finance team members to obtain missing documents, resolve discrepancies, and ensure timely completion of fund-related transactions.
• Maintain an accurate and up-to-date schedule of funds related to Corporate Services projects, including fund requests, disbursements, reimbursements, liquidations, returns, and outstanding balances.
• Review liquidations related to Corporate Services projects and ensure that supporting documents, returns, and outstanding balances are properly recorded and monitored.
• Review and process Fund Requests and reimbursement requests related to Corporate Services projects, subject to applicable approval and funding requirements.

Internal Controls and Process Improvement

• Follow established billing, collection, payment, fund management, and cash handling procedures, and flag exceptions to the manager right away.
• Maintain complete and accurate records of billing, collection activities, payment commitments, and
• Suggest practical improvements to invoicing, collection, payment, and finance workflows, including better use of automation.
• Keep client and billing information confidential, in line with company policy and data privacy requirements.

Qualifications and Key Attributes

• Bachelor’s degree in Accountancy, Finance, or a related field. A CPA license is a plus.
• 1 to 2 years of experience in invoicing, billing, and collections or accounts receivable, preferably in an accounting or professional services firm.
• Experience handling client-facing billing and collection activities, including direct coordination with client contacts.
• Experience using QuickBooks Online (QBO) and Xero
• Proficient in Microsoft Excel and Google Sheets.
• Experience using Notion or similar workflow/project management platforms.
• Working knowledge of Philippine invoicing, VAT, and withholding tax requirements.
• Strong verbal and written communication skills, with confidence in communicating directly with clients.
• Comfortable making outbound calls to clients, particularly for payment and collection follow-ups.
• Assertive, persistent, proactive, and results-oriented, with the ability to consistently follow through on outstanding balances and payment commitments.
• Firm but professional and tactful when handling difficult collection conversations, billing disputes, or
• Strong problem-solving and conflict-resolution skills when addressing client concerns and billing
• Strong attention to detail and organization, particularly in maintaining accurate billing, AR, collection, and supporting records.
• Ability to manage multiple tasks, prioritize responsibilities, and meet billing and collection deadlines.
• Ability to coordinate effectively with Operations and other internal teams to resolve issues affecting billing and collections.
• Adherence to legal regulations, ethical guidelines, and corporate policies in all financial dealings
• Keeps up with changing accounting standards, tax regulations, and technologies