Jr Data Specialist

NYGC Services INC; Metro Manila; On-site; PHP 223,000 - 446,000; Full time

Job summary

NYGC Services INC in Metro Manila seeks a back-office specialist to support reporting, data management, and product auditing. You will handle data encoding, cleansing, conversion, and uploads to multiple databases, ensuring accuracy and timeliness.

The role also covers data annotation for eyewear, account creation/modification, and generating client reports. Collaboration with teams is required to maintain data quality while upholding confidentiality and security standards.

Qualifications

• Graduate of any related 4-year course at least one (1) year of working experience in back-office operations
• Detailed oriented and resourceful
• Basic to intermediate data management tools (i.e. MS Excel, Sheets, etc.)
• strong sense of commitment to the organization's goals and values
• high flexibility in shifting schedule and extended working hours
• ability to work in a fast-paced team-oriented environment
• ability to meet aggressive deadlines
• able to comply with the organization's hybrid set up

Responsibilities

• Data gathering and compiling source data needed to generate report for clients
• Cleanse data collected from different entities to standardize format and view of reports
• Account creation and modification: setup of account requests; data entry and updates; master data validations
• Prepare reports: record vital information, generate and publish graphical reports, review holding/quarantine areas for data accuracy, investigate public data against internal data
• Quality control: ensure accuracy of data and call out discrepancies prior to release
• Maintain confidentiality and data security per guidelines
• Adhere to CMMI compliance
• Learning and development: cross-skilling and staying updated on relevant technologies and processes
• Group mailbox management and proper filing of new account documentation
• Maintain project and asset logs; meet team performance metrics
• Perform other tasks or projects as assigned

Skills

Attention to detail

Resourcefulness

Flexibility

Teamwork

Deadline-driven

Education

4-year degree

Tools

MS Excel

Google Sheets

Job description

I.JOB SUMMARY:

(Brief de ion of why the position exists or the overall purpose of the job.)

Provides back-office support within the organization related but not limited to the following:

• Reporting – Sales, Operations, Logistics and Quality
• Data Management - covering data encoding, data cleansing, data conversion, data processing, data downloading and uploading to several Databases
• Data annotation – annotating lens images for the lenses / glasses part of the eyeglasses
• Product Audit – frame audit for sun and eyeglasses

II.JOB RESPONSIBILITIES:

1. 1) Data Gathering
   • a) Collect and compile source data needed to generate report for clients
   • b) Cleanse data collected from different entities to standardize format and view of reports
2. 2) Account Creation and Modification
   • a) Responsible for accurate and timely setup of account requests;
   • b) Data entry, which includes maintenance and update of customer information in the system;
   • c) Master Data attributes validations, at the point of entry, including but not limited to EIN, Address, Phone, Price List, Buying Group, Sales Hierarchy.
3. 3) Prepare Reports
   • a. Record vital information to create reports that may highlight potential problems and fixes
   • b. Generate and publish graphical report presentation as needed by the business
   • c. Review of holding or quarantine area to identify causes for incorrect handling of reports or emails
   • d. Investigate public data information to match against internal data for accuracy.
   • e. Ensure successful and timely uploading of data to the system
4. 2. Quality Control
   • a. Ensure accuracy of data entered and timely reporting for commercial and operational use
   • b. Call out possible discrepancy in the data prior to releasing report through coordination with customer
5. 3. Maintain Confidentiality and Data Security
   • a. Ensure confidentiality of data managed by enforcing security guidelines to keep information gathered and processed protected and do not get breached
6. 4. Adherence to CMMI compliance
7. 5. Learning and Development
   • a. knowledge on business process through cross-skilling and upskilling where and when applicable
   • b. Stay abreast of current technology, system information, problems, changes and updates relevant to the team
8. 6. General
   • a. Group mailbox management.
   • b. Proper filing of new account documentation.
   • c. Maintaining project and asset logs.
   • d. Meeting the team's performance metrics
9. 7. Perform other tasks or projects assigned

IV.JOB SPECIFICATIONS

The candidate must have:

• Graduate of any related 4-year course at least one (1) year of working experience in back-office operations;
• Detailed oriented and resourceful;
• Basic to intermediate data management tools (i.e. MS Excel, Sheets, etc.)
• strong sense of commitment to the organization's goals and values;
• high flexibility in shifting schedule and extended working hours;
• ability to work in a fast-paced team-oriented environment;
• ability to meet aggressive deadlines;
• able to comply with the organization's hybrid set up;