Job Completion Coordinator

Acquire Intelligence; Pasig; On-site; PHP 279,000 - 446,000; Full time

Benefits offered by this job

HMO coverage

Yearly bonuses

Career growth

Paid time off

Job summary

Acquire Intelligence in Pasig, Philippines, is seeking a Job Completion Coordinator (VOICE) to support our Australian client in the glass repair and replacement industry. You will chase materials, coordinate suppliers, and rebook jobs while maintaining customer confidence and service quality.

The role emphasizes attention to detail, persistence, organization, and effective communication across branches and vendors.

Qualifications

• Excellent attention to detail and ability to identify missing information.
• Persistence in following up and completing tasks.
• Strong organization and time management to handle multiple incomplete jobs.

Responsibilities

• Track and coordinate ordering, delivery, and storage of glass and materials.
• Coordinate with suppliers to confirm lead times and avoid delays.
• Deliver professional customer service by phone and in writing.
• Keep customers informed of schedule changes, delays, or conflicts.
• Ensure orders meet customer expectations and timelines.

Skills

Attention to detail

Persistence

Organization

Time management

Communication

Process discipline

Systems navigation

Problem solving

Tools

CRM systems

Job description

We’re an award-winning global outsourcer providing contact center and back office services on behalf of our global clients. Come work at a place where innovation and teamwork come together to support the most exciting missions in the world!

Internal Job Description

At Acquire Intelligence, our mission is to help business work smarter.

We bring together the best people, efficient processes, and automation to help companies grow faster and operate with confidence.

Our purpose is to simplify how businesses work, improve performance, and lead meaningful change across the globe.

If you’re passionate about making a real impact through innovation and collaboration, Acquire Intelligence is the place to grow your career.

Advance Your Career - Join us today and be part of a team where your work makes an impact!

WHY JOIN THE A-TEAM? Come for a career, stay for the fun!

Here’s what’s waiting for you:

• HMO coverage for you and your family
• Epic Yearly Kick-Off Parties with major giveaways (including a car in 2023!)
• Recognition through our Value Awards — we celebrate your wins
• Real career growth with internal promotions
• Meaningful work with talented and supportive teams

Your future matters:

• 900 internal promotions every year
• 2,700+ leadership training courses

Extra rewards along the way:

• 14th Month Pay for employees who complete 5 years with us
• Generous referral incentives of up to ₱42,000 depending on the role

Enjoy work-life balance :

• 12 Vacation Leaves*
• 12 Sick Leaves*
• 1 Birthday Leave*

Job Completion Coordinator (VOICE)

Not every job gets finished on the first visit, and what happens next is what separates a good service business from a great one. This role picks up exactly there: chasing the right materials, keeping suppliers honest on lead times, and getting the job rebooked and back on track, all while keeping the customer confident that it is being handled. If you like following something through until it is properly closed out, this is a satisfying role to be in. You will be working on behalf of a long standing Australian client in the glass repair and replacement industry, supporting their Incomplete Planning function. At Acquire Intelligence, we invest in our people and build careers, not just fill roles. Your work will directly protect the client’s time to service promise on every job that needs a second visit.

Role Snapshot

The Incomplete Planner is responsible for delivering on the time to service promise for jobs not completed on the first visit, ordering the correct glass and materials, coordinating outside services, and working with suppliers to confirm accurate lead times so jobs can be rebooked efficiently. Coverage is a confirmed day shift of 8:00am–5:00pm AEST (Sydney/Melbourne time, adjusting automatically with Australian daylight saving).

Key Responsibilities

Material & Resource Management

• Track and coordinate the ordering, delivery, and storage of glass and materials.
• Work with suppliers to avoid delays in material procurement.
• Respond promptly to quality issues and take corrective action. Customer Service
• Deliver a professional, caring, and friendly experience by phone and in writing.
• Keep customers informed of schedule changes, delays, or conflicts.
• Ensure jobs are executed in line with customer expectations.

Productivity & Supplier Relationship Management

• Ensure accuracy of orders, including products, quantities, and specifications, so lead times can be confirmed for rebooking.
• Communicate proactively with planners and glazing supervisors on orders, delays, and issues to keep project timelines on track.
• Participate in supplier service review meetings covering performance, lead times, and pricing.

Qualifications & Experience Essential

• Excellent attention to detail, identifying missing information and outstanding actions.
• Persistence, following jobs through to completion.
• Strong organisation skills, managing a large volume of incomplete work at once.
• Sound time management, prioritising ageing and high risk jobs.
• Comfortable following up with branches, suppliers, and customers by phone as well as in writing.
• Process discipline, following established procedures consistently.
• Confident navigating multiple systems.
• Clear communication skills, maintaining accurate notes and comprehension both internally and externally.
• Strong problem solving, escalating or resolving issues appropriately.