Inventory & System Administrator

SJK – GUAHAN INC. ( CLUBGOLFCARTS.PH); Santa Rosa; On-site; PHP 350,000 - 550,000; Full time

Job summary

SJK – GUAHAN INC. ( CLUBGOLFCARTS.PH ) is seeking an experienced Inventory & Systems Administrator in Laguna/Santa Rosa to manage inventory records and Zoho systems. You will ensure data accuracy, support operations, accounting, sales, and service, and streamline processes across departments.

The role requires 3–5 years in inventory or systems administration, strong Zoho experience, and advanced data skills. This position offers on-site work and opportunities to optimize reporting and workflows.

Qualifications

• Bachelor's degree in a related field is required.
• 3–5 years of inventory management or systems administration experience.
• Hands-on Zoho experience and admin capabilities are preferred.
• Strong inventory controls, reconciliation, and reporting knowledge.
• Advanced Excel/Google Sheets skills and data-driven mindset.

Responsibilities

• Manage and maintain accurate inventory records for equipment, parts, supplies, and assets.
• Monitor stock movements including receiving, transfers, releases, returns, and adjustments.
• Perform regular inventory reconciliations between physical stock and system data.
• Investigate and resolve inventory discrepancies.
• Monitor stock levels and coordinate replenishment with relevant departments.
• Serve as the primary Zoho system administrator and manage users and permissions.
• Maintain system settings, master data, and workflows within Zoho.
• Create and maintain reports, dashboards, and forms as needed.
• Generate inventory and operational reports using Zoho and other systems.
• Collaborate with Operations, Accounting, Sales, Service, Warehouse, and HR on related matters.

Skills

Zoho systems admin

Inventory management

Excel/Google Sheets

Data analysis

Communication skills

Education

Bachelor's degree in Business Administration, Supply Chain Management, Information Systems, or related field

Tools

Zoho CRM/Zoho Inventory

Job description

About the role

We are looking for an experienced Inventory & Systems Administrator who will be responsible for managing and maintaining the company's inventory records and systems. The successful candidate will serve as the key administrator for the company's inventory and Zoho systems, ensuring that data is accurate, updated, organized, and properly maintained. The position will also work closely with Operations, Accounting, Sales, Service, and other departments to improve system processes and reporting.

Key responsibilities

• Manage and maintain accurate inventory records for equipment, parts, supplies, and other company assets.


• Monitor inventory movements, including receiving, transfers, releases, returns, and adjustments.


• Conduct regular inventory reconciliation between physical stocks and system records.


• Investigate and resolve inventory discrepancies.


• Monitor stock levels and coordinate with concerned departments regarding replenishment requirements.


• Serve as the primary administrator of the company's Zoho system.


• Maintain and update system settings, users, access permissions, and master data.


• Create and maintain workflows, forms, fields, reports, and dashboards as required.


• Generate inventory and operational reports using Zoho and other company systems.


• Coordinate closely with Operations, Accounting, Sales, Service, Warehouse, and HR regarding inventory and system-related matters.

About you

• Bachelor's degree in Business Administration, Supply Chain Management, Logistics, Information Systems, Accounting, or a related field.


• At least 3–5 years of relevant experience in inventory management, inventory control, systems administration, or a similar role.


• Proven experience working with Zoho, preferably with hands‑on administrative experience.


• Strong understanding of inventory processes and controls.


• Experience with inventory reconciliation, stock monitoring, and inventory reporting.


• Strong Excel/Google Sheets skills.


• Strong analytical and problem-solving skills.


• Detail‑oriented and highly organized.


• Able to work independently and manage multiple priorities.


• Good communication and coordination skills.