Inventory & Records Specialist – Sales Support

Foremost Farms Incorporated; Pinugay; On-site; PHP 167,000 - 234,000; Full time

Job summary

Foremost Farms Incorporated is seeking an administrative assistant to maintain records, handle clerical tasks, and support operations across farm, marketing, and purchasing departments. The role involves data entry, documentation for pig transport and sales, and ensuring compliance with regulatory requirements.

The candidate will weigh hogs when needed, prepare essential documents, and manage both physical and digital records to ensure smooth daily operations within the office environment.

Responsibilities

• Maintain records of hog stocks, goats, dragon fruit, supplies, and equipment.
• Monitor and record employee attendance and work hours.
• Issue shipping permits online and manually to customers after hog purchases.
• Organize and update inventory logs, transaction records, and reports.
• Collaborate with farm, marketing, and buyers to ensure smooth operations.
• Ensure all inventory and records comply with policies and regulations.
• Perform clerical duties: filing, data entry, reports, and day-to-day admin tasks.
• Assist in weighing hogs and ensure accurate documentation.
• Prepare and organize documents like hog certificates, shipping permits, and BAI documents.
• Ensure paperwork is complete and compliant with regulations for transport and sale of pigs.
• Encode data using MS Word and MS Excel accurately.
• Manage and organize physical and digital records for easy retrieval.
• Adhere to company rules on personnel conduct, safety, security, energy and materials conservation; interpret rules when needed.

Job description

Foremost Farms Incorporated is seeking an administrative assistant to maintain records, handle clerical tasks, and support operations across farm, marketing, and purchasing departments. The role involves data entry, documentation for pig transport and sales, and ensuring compliance with regulatory requirements.

The candidate will weigh hogs when needed, prepare essential documents, and manage both physical and digital records to ensure smooth daily operations within the office environment.