Sales & Marketing Staff

Foremost Farms Incorporated; Pinugay; On-site; PHP 167,000 - 234,000; Full time

Job summary

Foremost Farms Incorporated is seeking an administrative assistant to maintain records, handle clerical tasks, and support operations across farm, marketing, and purchasing departments. The role involves data entry, documentation for pig transport and sales, and ensuring compliance with regulatory requirements.

The candidate will weigh hogs when needed, prepare essential documents, and manage both physical and digital records to ensure smooth daily operations within the office environment.

Responsibilities

• Maintain records of hog stocks, goats, dragon fruit, supplies, and equipment.
• Monitor and record employee attendance and work hours.
• Issue shipping permits online and manually to customers after hog purchases.
• Organize and update inventory logs, transaction records, and reports.
• Collaborate with farm, marketing, and buyers to ensure smooth operations.
• Ensure all inventory and records comply with policies and regulations.
• Perform clerical duties: filing, data entry, reports, and day-to-day admin tasks.
• Assist in weighing hogs and ensure accurate documentation.
• Prepare and organize documents like hog certificates, shipping permits, and BAI documents.
• Ensure paperwork is complete and compliant with regulations for transport and sale of pigs.
• Encode data using MS Word and MS Excel accurately.
• Manage and organize physical and digital records for easy retrieval.
• Adhere to company rules on personnel conduct, safety, security, energy and materials conservation; interpret rules when needed.

Job description

JOB SUMMARY:

(Please indicate what is the purpose of this job in the organization)

DUTIES & RESPONSIBILITIES :

• 1. Maintaining accurate records of hogs' stocks, goat, dragon fruit, supplies, and equipment.
• 2. Monitoring and recording employee attendance and work hours.
• 3. Monitoring & issuing shipping permits both online and manually to customers upon purchase of hogs.
• 4. Organizing and updating inventory logs, transaction records, and reports.
• 5. Work with farm personnel, marketing personnel, and buyers to ensure smooth operations.
• 6. Ensuring all inventory and records comply with company policies and regulations
• 7. Handling clerical duties such as filing, data entry, and report preparation, and day-to-day administrative tasks within the office.
• 8. Assist in weighing hogs as needed and ensure accurate documentation.
• 9. Preparing, processing, and organizing essential documents such as hog certificates, shipping permits, and other required documents from the Bureau of Animal Industry (BAI)
• 10. Ensuring that all paperwork is complete and compliant with regulations for the legal transport and sale of pigs.
• 11. Encoding data using MS Word and MS Excel accurately.
• 12. Managing and organizing physical and digital records, files, and office documents for easy retrieval when needed.
• 13. Practices religiously company rules and regulations on personnel conduct and other policies or programs concerning safety, security, energy and materials conservation. Interprets such rules and regulations in the course of implementation should the occasion arise.
• 14. Perform other tasks assigned from time to time as per superior's instruction.