International HR & Payroll Specialist

MaryRuth's; Metro Manila; Remote; PHP 1,325,000 - 1,590,000; Full time

Benefits offered by this job

Competitive compensation

Paid time off

Paid sick time

Paid volunteer time off

Paid holidays

Medical insurance (HMO)

13th month pay

Job summary

MaryRuth’s International HR & Payroll Specialist role manages global payroll, benefits, and compliance for Philippines, US, and Mexico. Requires CPP or eligible within six months, strong Excel and HRIS skills, and experience with multi-country payroll.

This full-time remote position aligns with US time zones (EST/CST) and offers a competitive monthly salary. You’ll oversee end-to-end payroll, finalize pays, work with EOR partners, and help optimize cross-border processes while maintaining

Qualifications

• Bachelor’s degree in Human Resources, Accounting, Finance, or related fields (or equivalent experience).
• Certified Payroll Professional (CPP) designation or ability to obtain within six months (company-funded).
• Minimum of 3 years of experience in payroll processing, benefits administration, and statutory compliance in Philippines and US.
• Experience with EOR or external partners preferred.
• Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP; macros ideal).
• Expertise in payroll systems (HRIS) and manual payroll processes.
• High attention to detail and ability to handle confidential information.
• Excellent organizational and time management skills to meet deadlines.
• Strong communication skills to liaise with employees, government agencies, and external providers.

Responsibilities

• Oversee end-to-end payroll for global employees, primarily Philippines, US, and Mexico, ensuring accuracy and compliance.
• Ensure tax deductions, statutory benefits, and compensation are processed per regulations.
• Triage PX service tickets and respond to payroll queries with timely resolutions.
• Process final pay and coordinate with EOR for separating employees.
• Collaborate with departments and vendors for clearance processes.
• Support annual compensation market pricing reviews.
• Validate and audit statutory benefits and leave accruals; coordinate payroll during leaves.
• Support compensation cycles, bonuses, and statutory programs.

Skills

Advanced Excel

HRIS payroll systems

Communication

Time management

Attention to detail

Education

Bachelor’s degree in HR / Accounting / Finance

Tools

HRIS

Microsoft Excel

Job description

The International HR & Payroll Specialist ensures the accurate and timely administration of global payroll, benefits, and statutory compliance in alignment with US, Mexican, and Philippines labor laws. This role requires proficiency in both HRIS payroll systems and manual payroll processes, advanced knowledge of Excel, and a strong background in statutory contributions and final pay computation for Filipino, US, and Mexican and/or global employees. The ideal candidate should be comfortable working overnight hours (PHT), be detail-oriented, have demonstrated experience handling multi-national payroll complexities, and have an interest in process improvement and optimization. The International HR & Payroll Specialist will be joining the MaryRuth’s People Experience team, reporting to the Director of People Experience.

This is a full-time (40 hour/week), paid, salaried, remote role requiring working in a US time zone, preferably aligning with EST or CST hours. The compensation range for this role is PHP 118,750 - 142,500 per month.

Responsibilities

• Payroll Administration:
• Oversee the end-to-end payroll process for global employees, primarily for employees in the Philippines, US, and Mexico, ensuring accuracy, verifying inputs, resolving payroll discrepancies promptly, and compliance with local labor laws.
• Ensure all tax deductions, statutory benefits, and employee compensations are processed in line with relevant labor regulations.
• Triage People Experience department service tickets and respond to payroll-related employee queries, providing timely and accurate resolutions.
• Process final pay and partner with our Employer of Record (EOR) in the calculation of the final pay for separating EOR employees, including pro-rated salaries, unused leave balances, and statutory deductions.
• Collaborate with other departments and vendor partners for seamless clearance processes.
• Compensation:
• Support annual compensation market pricing reviews.
• Validate and audit statutory and company provided accrued paid time benefits; coordinate payroll for employees during leaves of absence.
• Support cyclical and ad hoc compensation cycles, discretionary and statutory bonus programs, and additional items.
• Statutory Compliance:
• Process and remit government-mandated contributions and taxes on time.
• Partner with internal teams and EOR in preparing and filing government reports and tax returns.
• Stay updated on changes to relevant global labor laws and statutory requirements to ensure compliance.
• Audits & Documentation:
• Maintain accurate and up-to-date payroll records, ensuring readiness for audits.
• Regularly conduct internal audits to proactively identify discrepancies and implement corrective measures.
• People Experience Operations:
• Support the employee lifecycle which includes onboarding and offboarding processes, ensuring a positive experience for both new hires and departing employees.
• Collaborate with the global PX team in implementing initiatives and policies.
• Partner with the PX team on special projects including the creation of payroll and timekeeping training modules.
• Support engagement activities to foster a culture of belonging, including occasionally organizing community outreach events (both virtual and in-person) that reinforce MaryRuth’s ESG goals and our commitment to local community support.
• Other:
• Other duties as assigned.

Some travel (<5%) may be required on an as-needed basis, with advance notice provided to the employee.

Qualifications

• Bachelor’s degree in Human Resources, Accounting, Finance, or related fields (or equivalent experience) is required.
• Certified Payroll Professional (CPP) designation or the ability to obtain the certification (company-funded) within six months of hire.
• Minimum of 3 years of experience in payroll processing, benefits administration, and statutory compliance in both the Philippines and the US is required; strong understanding of labor laws and tax regulations in both countries.
• Demonstrated experience working with EOR or related external partners is preferred.
• Advanced proficiency in Microsoft Excel (e.g., pivot tables, VLOOKUP, ideally macros) required.
• Expertise in payroll systems (HRIS) and manual payroll processes.
• High attention to detail and ability to handle sensitive information with confidentiality.
• Excellent organizational and time management skills to meet strict deadlines.
• Strong communication skills to liaise effectively with employees, government agencies, and external providers.
• Adaptable in managing payroll operations during system downtimes or changes in government policies.

Physical Requirements

• Must be able to exert up to 10 pounds of force occasionally or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects, including the human body.
• This role involves sitting most of the time but may also involve moving for brief periods of time.

Benefits Summary

• Competitive compensation, commensurate with experience.
• Paid time off.
• Paid sick time.
• Paid volunteer time off.
• Paid holidays.
• Medical insurance (HMO).
• 13th month pay.

The Culture at MaryRuth’s

We are a fast-growing startup with a small, unified team that has a lot of fun and a big drive to change the world through our products. We are a health-conscious company with a focus on creating vegan and organic vitamins and supplements for everyone.

We believe our work benefits from the diverse perspectives of our employees. As such, MaryRuth’s celebrates inclusion and is committed to equal opportunity employment.

MaryRuth’s is committed to the principles of equal employment opportunity. We provide employment opportunities without regard to age, race (including traits historically associated with race, such as hair texture and protective hairstyles), color, national origin, ancestry, religion, sex, sexual orientation, gender identity or expression, pregnancy (including childbirth, lactation, and related medical conditions), physical or mental disability, genetic information, marital or civil union status, veteran or military status, status as a victim of domestic violence, sexual assault, or trafficking, or any other characteristic protected by applicable federal, state, or local law. This commitment applies to all aspects of the employment relationship, including recruiting, hiring, placement, training, promotion, compensation, and termination. Where applicable, MaryRuth’s complies with local employment and labor laws in the jurisdictions in which it operates.