Inbound Documentation Specialist — Efficiency & Accuracy

Lightforce Corporation; Balagtas; On-site; PHP 223,000 - 357,000; Full time

Job summary

Lightforce Corporation is seeking a Documentation Specialist (Inbound) to manage inbound returns documentation and reporting. The role involves maintaining organized records, coordinating with warehouse staff and data entry, and generating timely management reports to ensure accurate and efficient warehouse operations.

The ideal candidate will have strong organizational skills, attention to detail, and the ability to collaborate across departments.

Qualifications

• Bachelor’s degree or related field is preferred.
• At least 1 year of documentation, warehouse or logistics experience is advantageous.
• Proficient with Microsoft Office, especially Excel.
• Experience with ERP/warehouse management systems is a plus.
• Strong organizational and documentation skills with attention to detail.

Responsibilities

• Process and monitor inbound return transactions per policies.
• Maintain accurate records of inbound returns using Excel and ERP/Systems.
• Coordinate with Data Clerk/Encoder for timely document encoding.
• Review inbound documents for completeness and accuracy before processing.
• Communicate with warehouse and other departments to resolve discrepancies.
• Monitor inbound returns and ensure proper filing of documents.
• Generate timely reports on inbound returns and documentation for management.
• Assist warehouse team in resolving documentation-related issues.
• Ensure proper filing and safekeeping of inbound documents for audits.
• Suggest process improvements to enhance accuracy and efficiency.

Skills

Excel

Documentation

Warehouse operations

Attention to detail

Communication

Education

Bachelor's Degree in Business Administration, Office Administration, Logistics, Supply Chain Management, or related field

Tools

Oracle Netsuite

Job description

Lightforce Corporation is seeking a Documentation Specialist (Inbound) to manage inbound returns documentation and reporting. The role involves maintaining organized records, coordinating with warehouse staff and data entry, and generating timely management reports to ensure accurate and efficient warehouse operations.

The ideal candidate will have strong organizational skills, attention to detail, and the ability to collaborate across departments.